Section one: Contracting authority
one.1) Name and addresses
Neath Port talbot Council
Civic Centre
Port Talbot
SA13 1PJ
Contact
Wayne Thomas
Telephone
+44 1639763928
Country
United Kingdom
NUTS code
UKL17 - Bridgend and Neath Port Talbot
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0274
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/home.html
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SWTRA Road Electrical and Technology Maintenance Contract 2024
Reference number
NPT-1745
two.1.2) Main CPV code
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
two.1.3) Type of contract
Services
two.1.4) Short description
See II.2.4) Description of the Procurement
two.1.5) Estimated total value
Value excluding VAT: £30,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32500000 - Telecommunications equipment and supplies
- 32552120 - Emergency telephones
- 32571000 - Communications infrastructure
- 32572000 - Communications cable
- 32573000 - Communications control system
- 34924000 - Variable message signs
- 34928500 - Street-lighting equipment
- 34928510 - Street-lighting columns
- 34970000 - Traffic-monitoring equipment
- 34971000 - Speed camera equipment
- 34990000 - Control, safety, signalling and light equipment
- 34991000 - Field operating lights
- 34992000 - Signs and illuminated signs
- 34992100 - Illuminated traffic signs
- 34993100 - Tunnel lighting
- 38120000 - Meteorological instruments
- 42995100 - Tunnel washer
- 45230000 - Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork
- 45232311 - Roadside emergency telephone lines
- 45316110 - Installation of road lighting equipment
- 45316200 - Installation of signalling equipment
- 50000000 - Repair and maintenance services
- 50232100 - Street-lighting maintenance services
- 50232200 - Traffic-signal maintenance services
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 50312600 - Maintenance and repair of information technology equipment
- 50312610 - Maintenance of information technology equipment
- 50312620 - Repair of information technology equipment
- 50330000 - Maintenance services of telecommunications equipment
- 50334400 - Communications system maintenance services
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 50532200 - Repair and maintenance services of transformers
- 50532300 - Repair and maintenance services of generators
- 50532400 - Repair and maintenance services of electrical distribution equipment
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 51110000 - Installation services of electrical equipment
- 51120000 - Installation services of mechanical equipment
- 51130000 - Installation services of steam generators, turbines, compressors and burners
- 63712700 - Traffic control services
- 90640000 - Gully cleaning and emptying services
two.2.3) Place of performance
NUTS codes
- UKL17 - Bridgend and Neath Port Talbot
- UKL14 - South West Wales
- UKL15 - Central Valleys
- UKL16 - Gwent Valleys
- UKL18 - Swansea
- UKL21 - Monmouthshire and Newport
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Refer to Volume 0 of the ITT for full details.
two.2.4) Description of the procurement
Neath Port Talbot County Borough Council (the “Council”) invites tenders from suitably qualified and experienced organisations to undertake term services to the SWTRAs/ highways assets across the South Wales Strategic Road Network (SWSRN).
An indication of the Scope of the service is summarised as follows:
The routine maintenance and fault repair associated with road electrical, signal and technology infrastructure systems and Network communications, along with mechanical and electrical and electronic systems associated with the SWSRN (the affected property). These include, but are not limited to:-
- The South Wales Traffic Management Centre and the South Wales Transmission Buildings (including Tunnel Service Buildings).
- The maintenance and fault repair of ITS and information systems and services; inductive loops; trunk road telephones; CCTV (permanent and temporary sites); electronic message signs (permanent and temporary); IT servers and screens and meteorological detection equipment installed throughout the Area Network
- Tunnel systems associated with the Brynglas & Gibraltar Tunnels, which include but are not limited to:- LV Distribution and Control Systems, Power Transformers, Uninterruptible Power Supplies, Lighting and Control Systems, Fire Monitoring / Protection System, Pollution Monitoring Systems, SCADA Systems, PA Systems and video incident detection systems.
- Planned and reactive Tunnel Technology Maintenance.
- The maintenance and fault repair of Street lighting, Illuminated Traffic Signs and Bollards.
- The maintenance and fault repair of Traffic Signals
- Making assets safe in the event of a safety critical emergency scenario.
- The Scope may also include for the replacement and upgrade of the existing equipment or systems, or installation of new assets and thier maintenance at the discretion of the Service Manager..
- Throughout the life of the contract new systems or equipment will inevitably be added to supplement the existing assets and the service may be extended or adjusted to cover such replacement, upgraded or additional assets.
.
The Council has been advised that TUPE will apply to the proposed contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The service period is 3 years.
This contract includes the option to extend the contract annually, for up to a maximum of 2 years and includes a break option at any time without penalty after the third anniversary of the starting date upon giving 6 months’ notice. Maximum service period including all extensions will be 5 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The service period is 3 years.
This contract includes the option to extend the contract annually, for up to a maximum of 2 years and includes a break option at any time without penalty after the third anniversary of the starting date upon giving 6 months’ notice. Maximum service period including all extensions will be 5 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 November 2023
Local time
2:30pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.7) Conditions for opening of tenders
Date
3 November 2023
Local time
2:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Prior to end of contract period.
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Suppliers’ Instructions ‘How to Express Interest in this ITT’:
1. Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them).
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the ‘Suppliers register here’ link.
- Complete the ‘Organisation Details’ and ‘User Details’ sections.
- Note the username you choose and click ‘save’ when complete.
- You will shortly receive and email with your unique password (please keep this secure).
- Agree to the terms and conditions and click ‘continue’.
2. Express an interest in the ITT.
- Login to the portal with the username / password.
- Click the ‘ITT Open to all Suppliers’ link.
- Alternatively, search for the relevant ITT (itt_95818).
- Click on the relevant ITT to access the content.
- Click the ‘Express Interest’ button on the right-hand side of the screen.
- This will move the ITT into your ‘My ITT pages’. (This is a secure area reserved for your projects only.)
- Click on the ITT code, you can now access any attachments by selecting ‘Buyer Attachments’.
3. Responding to the ITT.
- You can now choose to ‘Respond’ or ‘Decline to Respond’ (please give a reason if declining).
- Note the ‘Closing Date’, and then follow the onscreen instructions to complete the ITT.
- There is help available Monday – Friday (8am – 6pm) on: help@bravosolution.co.uk or by telephone on 0800 368 485.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=127328
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As per ITT documents.
(WA Ref:127328)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom