Section one: Contracting authority
one.1) Name and addresses
Maidstone Borough Council
Maidstone House, Kings Street
Maidstone
ME15 6JQ
Contact
Mr James Hudson-Austin
james.hudson-austin@tunbridgewells.gov.uk
Telephone
+44 1892554427
Country
United Kingdom
Region code
UKJ45 - Mid Kent
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
MBC Property Valuation
Reference number
DN741637
two.1.2) Main CPV code
- 70331000 - Residential property services
two.1.3) Type of contract
Services
two.1.4) Short description
Maidstone Borough Council (MBC) is looking for quotes from suitably experienced and qualified contractors to undertake its asset valuations for yearend financial reporting and insurance purposes.
The current assets (see appendix A) are likely to increase over the next 10 years as we continue to increase our Housing portfolio for affordable housing. We are aiming to increase the stock up to around 1,000 Affordable and 350 private rented sector properties.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ45 - Mid Kent
two.2.4) Description of the procurement
The Council is required to revalue its land and buildings as a minimum every 5 years. The Council’s assets include car parks, offices, residential properties, public conveniences, sports centres, commercial property, café/restaurant, museum, theatre, and a crematorium/cemetery/chapel.
The basis of valuation should be existing use value or for specialised properties, where market evidence of such a value can’t be identified, depreciated replacement cost. The values should be apportioned between land and buildings where applicable. Some properties will also require the valuations to include componentisation values. For the residential properties the beacon principle may need to be used to ensure we value properties more regularly.
Technical advice around the valuation methodology, compliance with accounting standards and property valuation indices will need to be provided to support the Council through its audit process.
The valuations are required to take place during February, with contractors submitting a draft assessment to the Council by end of February each year and the final valuation and report by 31st March each year.
When completing the asset valuations, the Council requires a short narrative and headline value, where an alternative use, development opportunity presents. The Council are always looking at ways to use their portfolio “smarter”, this may include development opportunities, alternative use, acquisition of adjacent sites or disposal. The asset valuations should provide a short overview if the surveyor in the course of their valuation feels there is an alternative or where value could be added.
The Council will also have ad hoc valuation requirements during the term of the contract in relation to the acquisition or disposal of assets. A proportion of the ad hoc valuations will be Red Book Valuations including, but not limited to, valuations of land being sold by the Council with outline planning consent for development and would need to be completed within 15 working days of instruction. Tenderers will be required to submit a fixed price for these ad hoc requirements, which will be listed as separate items in the pricing schedule, Appendix B.
Whilst the intention is to utilise the ad hoc rates under this contract for additional requirements, the Council makes no guarantee of any instructions and reserves the right to conduct a separate procurement process should it deem appropriate.
The contractor will be required to confirm if fees will be payable by the Council for disposals or additions during the contract term.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There will be 2 optional annual extensions, after the initial contract term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 October 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
9 October 2024
Local time
12:30pm
Information about authorised persons and opening procedure
The digital tender box will be unsealed by a senior member of the procurement team and / or legal team at the stated time. Tenderers can request to be invited to the opening procedure by contacting the procurement team in advance.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Mid Kent Legal Services
Sittingbourne
Country
United Kingdom