Section one: Contracting authority
one.1) Name and addresses
Sir Roger Manwood's School
Manwood Road
Sandwich
CT13 9JX
Contact
Paula Bunnell
Country
United Kingdom
NUTS code
UKJ4 - Kent
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Sir Roger Manwood's School Catering Tender
Reference number
RM&C/2021/SRMS/342
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
In 1563 Sir Roger Manwood founded a Free Grammar School in Sandwich to make education accessible to the townspeople. Since 1563 a great deal has changed. The original school building still stands, but the School has occupied its present site since 1895.
Boarders joined Headmaster's House even in Elizabethan times, but expansion came much later. First, Manwood Lodge was acquired in 1947, and three years later the School purchased Manwood Grange.
In September 1992 Manwood's became Grant-Maintained, keeping its Founder's intention firmly in mind: to offer as broad an education as possible, with special emphasis on the pupils' academic development. In 1999 the School assumed Foundation status. In 2003 the School was awarded Language College Specialism and in 2008, as a High Performing Specialist School, the second specialism of Maths and Computing. On 1 March 2011 the School became a Converter Academy. Also in 2011 the School lost its specialist school status due to the initiative being withdrawn by the government, but these subject areas continue to thrive, with four languages being taught (French, German, Spanish and Chinese) and healthy numbers studying both Mathematics and Further Mathematics at A Level.
In recent times the School has faced many challenges, Covid-19 being the most disruptive. The Boarding House closed in 2020 and the School is now a thriving day school with over 1,000 students on site.
With the catering facilities the School staff have a specific dining room adjacent to the restaurant and uptake has grown recently, the School would like to increase staff sales further.
The Grange is a former boarding house and there are plans to convert this into a sixth form centre in 2025. The feasibility of the Pod, and the location of it, will be considered at that time.
The School are very active fund raisers and expect the successful contractor to support initiatives, from summer balls, charity auctions, raffles and school fetes.
For full information visit www.manwoods.co.uk
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ44 - East Kent
Main site or place of performance
Sir Roger Manwood's School, Manwood Road, Sandwich, CT13 9JX
two.2.4) Description of the procurement
Student Roll Year 7 to 11 = 766
Sixth Form = 246
Service Times: Restaurant
Break 11:00am to 11:25am
Lunch 12:20 to 13:20
Service Times: The Pod
Breakfast (served in the Pod only, service started 4th November 2021)
07:45 – 09:00
Break 11:00am to 11:25am
Lunch 12:20 to 13:20
All Day service for Year 11 and 6th Form 07:45 – 14:00
Sales Element & Pricing \ Sales:
Meal Deal Price NO MEAL DEAL - 2.50 GBP Set Lunch Price
FSM Entitled:75
Uptake: 50 as an average in September 2021
Value: 2.50 GBP maximum, average spend is 2.40 GBP per transaction.
The School is charged on Consumption only, not the main meal price of 2.50 GBP. Average transaction value is 2.40 GBP
Pupil Paid Meal Entitled: 937
Uptake: Average 620 per day
Value: 1,216 GBP per day in September
Staff Duty Meal Entitled: NIL
Uptake: 0
Value: 0 GBP
Staff Cash Meals No of Staff: 120 (65 FTE)
Uptake: 10 per day on average
Value: 2.40 GBP
Sales over 12 months – Annualised with 188 Trading Days:
FSM Sales over 12 months 22,560 GBP
Pupil Paid Meal Sales over 12 months 228,608 GBP
Staff Duty Meal Sales over 12 months 0 GBP
Staff Cash Sales over 12 months 4,512 GBP
Hospitality Sales over 12 months 0 GBP
Locked in Policy: For Years 7 – 11 yes, Sixth form can leave site
Current Contractor: Independent Catering
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal after 3 years is possible based upon satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 December 2021
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
11 January 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=224467.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:224467)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
RM&C Consultants Ltd
Suthernwood View, Woodcote Road
South Stoke
RG8 0JJ
glenn.campbell@rmandcconsultants.co.uk
Telephone
+44 7895837811
Country
United Kingdom