Scope
Description
Newport Town Council seeks to appoint a qualified and experienced contractor to deliver comprehensive cleaning and maintenance services for the following public facilities:
Public Toilets - Stafford Street Car Park, Newport TF10 7LT
Community Library - 53-55 High Street, Newport TF10 7AQ
Cemetery Chapel and External Toilet - Audley Avenue, Newport TF10 7DS
The scope of services includes routine daily and periodic cleaning, minor maintenance reporting, unlocking/locking of buildings, provision of cleaning materials, and compliance with health and safety and COSHH regulations.
Contract Details:
Contract Start Date: 1 August 2025
Duration: 3 years, with an optional extension to 6 years subject to mutual agreement
Estimated Value: To be proposed by bidders in the tender submission
Payment Terms: Monthly in arrears
Key Requirements:
Public Toilets:
Daily 2-hour cleaning, steam clean monthly
Keyholder responsibility
Cleaning of internal and external areas including graffiti removal and sharps disposal
Supply of consumables (excluding liquid soap)
Community Library:
1-hour daily cleaning (Tue-Sat), deep cleaning every 3 months
Areas include main library, offices, meeting room, kitchen, and toilets
Cleaning of carpets, vinyl floors, desks, and high-touch surfaces
Cemetery Chapel and Toilet:
Monthly clean aligned with bookings
General surface and fixture cleaning, disinfection, and fault reporting
Tender Submission Requirements:
Bidders must submit:
Completed itemised cost breakdown
Contractor Competence Questionnaire
Three references (including one from a local authority)
Copies of Public Liability (£5M) and Employer's Liability Insurance
Company Health and Safety Policy
Method Statements and Risk Assessments (including COSHH)
Emergency Action Plan and proof of staff COSHH training
Evaluation Criteria:
Price: 60%
Quality of Tender Submission (documents and references): 20%
Competence Questionnaire Responses: 20%
Tender Timeline:
Closing Date for Submissions: Friday 27 June 2025 at 3:00 PM
Email: tenders@newportshropshire-tc.gov.uk
Contract Awarded: 11 July 2025
Contract Start: 1 August 2025
Total value (estimated)
- £120,000 excluding VAT
- £144,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 31 July 2028
- Possible extension to 31 July 2031
- 6 years
Description of possible extension:
The initial contract is for a fixed 3-year period, starting 1st August 2025.
There is an optional extension of up to 3 additional years, bringing the maximum total contract duration to 6 years.
This extension is not automatic and must be mutually agreed upon by both Newport Town Council and the appointed contractor before the initial term expires.
Main procurement category
Services
CPV classifications
- 90900000 - Cleaning and sanitation services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 June 2025, 3:00pm
Tender submission deadline
27 June 2025, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Total value of the contract |
Price | 60% |
| Quality of tender submission | All documents, evidence and references included |
Quality | 20% |
| Competence questionnaire | Quality | 20% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Cleaning & Maintenance Tender 2025.pdf
Invitation to tender
Itemised breakdown
Competence questionnaire
References
Contracting authority
Newport (Shropshire) Town Council
- Public Procurement Organisation Number: PVJC-3646-XQTY
The Guildhall, 1 High Street
Newport
TF10 7AR
United Kingdom
Telephone: 01952814338
Region: UKG21 - Telford and Wrekin
Organisation type: Public authority - sub-central government