Section one: Contracting authority
one.1) Name and addresses
University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
Contact
Antonia Hynd
Telephone
+44 1316502508
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://www.ed.ac.uk/schools-departments/procurement/supplying
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Card Acquiring Services - University of Edinburgh
Reference number
EC0955
two.1.2) Main CPV code
- 66110000 - Banking services
two.1.3) Type of contract
Services
two.1.4) Short description
Card Acquiring Services/Merchant Acquiring Services required to facilitate all card based payments to the University including but not limited to tuition fees and student accommodation rent
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 66110000 - Banking services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
This tender is for the provision of Card Acquiring Services for processing, authorisation and settlement of the University’s debit and credit transactions via all payment channels including customer present (Chip and PIN/contactless payments), customer not present (Mail Order / Telephone Order) and online (e-commerce).
The University is seeking to develop efficient and cost-effective card acquiring service arrangements which will be capable of meeting and navigating future market and technological changes, and which will meet, and often exceed, user expectations. It is looking for a relationship with an organisation which it can be confident will fulfil all the University’s current and future requirements.
It is important that any potential acquiring partner can add value through an effective dedicated corporate support team backed up by a proactive and responsive education sector specialist Relationship Manager.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There is option to extend for an additional 2 + 1 + 1 year periods (an additional 18 months refund service if/when needed is expected at the end of any contract duration as a minimum requirement).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The tenderer must be regulated by the Financial Conduct Authority and be authorised to provide card acquiring services in the United Kingdom by the FCA. Evidence must be provided.
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
Bidders must be of sound economic standing to be able to fulfil contractual requirements if appointed. Bidders must submit their 2 most recent sets of audited accounts including (i) balance sheets and (ii) profit and loss information.
Bidders must also hold (or commit to obtain before commencement of the Framework Agreement) the following levels of insurance:
Employers liability – GBP 5 million or statutory minimum in country of domicile
Public liability - GBP 2 million
Professional Indemnity - GBP 5 million
three.1.3) Technical and professional ability
Minimum level(s) of standards possibly required
The bidder must provide 2 Case Studies of contracts which demonstrates their technical ability and experience in delivering similar services as described in the Specification of Requirements which has been successfully undertaken (within the last 3 years) and displays strong similarities to the service requirements of this tender. Including:
- Who the client was/is
- full details of the scope of the services provided
- the methodology used to deliver the required services;
- the dates and duration of the services and contract;
- if subcontractors were used (e.g., for terminals) explain how you undertook contract management for the subcontracted service
- any (relevant) obstacles experienced during delivery of the services and how they were overcome; and how high levels of service were achieved.
- full contact details of the client Project Manager.
Please note that the University reserves the right to gain confirmation from the stated Client that the services and achievements were indeed provided as described for the stated Client.
Maximum Page Limit is 3 sides of A4 per case study
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 January 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 January 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: in between 3 and 7 years time
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 19473. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
N/A
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please see details in tender document
(SC Ref:672138)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom