Section one: Contracting authority
one.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
LEICESTER
LE19 1ES
Contact
Place & Environment Procurement Team
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
local Authority Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
676_25 Total Facilities Management
Reference number
676_25
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
Please note, this is a Prior Information Notice where the tender documentation is not yet available. However, interest in this opportunity (Expressions of interest) can still be registered here at this stage.
ESPO is seeking to establish a multi-service provider framework agreement for the provision of a Total Facilities Management service. This national framework will provide a complete solution for facilities management services to customers seeking to aggregate their requirements under one service provider.
The framework is currently proposed to consist of 3 Lots based on total customer contract value as follows:
• Lot 1 - Total contract value of £0 - £1,000,000
• Lot 2 - Total contract value of £1,000,001 - £4,999,999
• Lot 3 - Total contract value of £5,000,000 and above
We are seeking feedback on the proposed draft terms and conditions. Please contact place@espo.org for a copy of these.
Note: for any questions relating to the operation of the Portal itself, ProContract, these should be submitted to Proactis, and the following links (URL's) can be used for this for supplier support and system technical queries: https://www.proactis.com/uk/support-login/ or via https://suppliersupport.proactisservicedesk.com/. Otherwise, any questions relating to this PIN should be submitted to ESPO by accessing the 'Messages' section once an Expression of interest has been completed.
two.1.5) Estimated total value
Value excluding VAT: £250,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Lot 1 - Total contract value of £0 - £1,000,000
Lot No
1
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
- 50000000 - Repair and maintenance services
- 55300000 - Restaurant and food-serving services
- 55500000 - Canteen and catering services
- 64100000 - Post and courier services
- 71314000 - Energy and related services
- 71315000 - Building services
- 71317210 - Health and safety consultancy services
- 72253000 - Helpdesk and support services
- 72514300 - Facilities management services for computer systems maintenance
- 77211500 - Tree-maintenance services
- 77310000 - Planting and maintenance services of green areas
- 79952000 - Event services
- 79992000 - Reception services
- 79993000 - Building and facilities management services
- 90500000 - Refuse and waste related services
- 90700000 - Environmental services
- 90900000 - Cleaning and sanitation services
- 98310000 - Washing and dry-cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot covers customer contracts with the value of £0 - £1,000,000.
Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services. Tenderers will need to be able to provide the services within one or more of the following geographical regions:
- East Midlands
- East of England
- North East England
- North West England
- South East England
- South West England
- West Midlands
- Yorkshire and Humber
- London
- Scotland
- Wales
- Northern Ireland
two.2) Description
two.2.1) Title
Lot 2 - Total contract value of £1,000,001 - £4,999,999
Lot No
2
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
- 50000000 - Repair and maintenance services
- 55300000 - Restaurant and food-serving services
- 55500000 - Canteen and catering services
- 64100000 - Post and courier services
- 71314000 - Energy and related services
- 71315000 - Building services
- 71317200 - Health and safety services
- 72253000 - Helpdesk and support services
- 72514300 - Facilities management services for computer systems maintenance
- 77211500 - Tree-maintenance services
- 77310000 - Planting and maintenance services of green areas
- 79710000 - Security services
- 79952000 - Event services
- 79992000 - Reception services
- 79993000 - Building and facilities management services
- 90500000 - Refuse and waste related services
- 90700000 - Environmental services
- 90900000 - Cleaning and sanitation services
- 98310000 - Washing and dry-cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot covers customer contracts with the value of £1,000,001 - £4,999,999.
Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services. Tenderers will need to be able to provide the services within one or more of the following geographical regions:
- East Midlands
- East of England
- North East England
- North West England
- South East England
- South West England
- West Midlands
- Yorkshire and Humber
- London
- Scotland
- Wales
- Northern Ireland
two.2) Description
two.2.1) Title
Lot 3 - Total contract value of £5,000,000 and above
Lot No
3
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
- 50000000 - Repair and maintenance services
- 55300000 - Restaurant and food-serving services
- 55500000 - Canteen and catering services
- 64100000 - Post and courier services
- 71314000 - Energy and related services
- 71315000 - Building services
- 71317210 - Health and safety consultancy services
- 72253000 - Helpdesk and support services
- 72514300 - Facilities management services for computer systems maintenance
- 77211500 - Tree-maintenance services
- 77310000 - Planting and maintenance services of green areas
- 79710000 - Security services
- 79952000 - Event services
- 79992000 - Reception services
- 79993000 - Building and facilities management services
- 90500000 - Refuse and waste related services
- 90700000 - Environmental services
- 90900000 - Cleaning and sanitation services
- 98310000 - Washing and dry-cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot covers customer contracts with the value of £5,000,000 and above.
Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services. Tenderers will need to be able to provide the services within one or more of the following geographical regions:
- East Midlands
- East of England
- North East England
- North West England
- South East England
- South West England
- West Midlands
- Yorkshire and Humber
- London
- Scotland
- Wales
- Northern Ireland
two.3) Estimated date of publication of contract notice
14 October 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal
ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.