Section one: Contracting authority
one.1) Name and addresses
Newcastle-under-Lyme Borough Council
Castle House, Barracks Road
Newcastle-under-Lyme
ST5 1BL
Contact
Darren Green
darren.green@newcastle-staffs.gov.uk
Telephone
+44 1782717717
Fax
+44 1782711032
Country
United Kingdom
NUTS code
UKG23 - Stoke-on-Trent
Internet address(es)
Main address
http://www.newcastle-staffs.gov.uk/
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA0592
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Spring and Summer Bedding Plants and Hanging Baskets 2024 – 2027
two.1.2) Main CPV code
- 03451100 - Bedding plants
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Borough Council of Newcastle-under-Lyme, Staffordshire is seeking a contractor to supply all seasonal bedding plants that will produce excellent floral displays throughout the seasons, and which will further enhance the reputation of Newcastle-under-Lyme - Historic Floral Town. The Borough participates annually in the Britain in Bloom Competition, has 7 Green Flags and an award winning Crematorium grounds, plants must be to a quality and standard to further the Borough’s successes in these competitions.
two.1.5) Estimated total value
Value excluding VAT: £237,500
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 03451100 - Bedding plants
two.2.3) Place of performance
NUTS codes
- UKG23 - Stoke-on-Trent
Main site or place of performance
Newcastle-under-Lyme, Staffordshire
two.2.4) Description of the procurement
The Borough Council of Newcastle-under-Lyme is seeking a contractor to supply all seasonal bedding plants that will produce excellent floral displays throughout the seasons, and which will further enhance the reputation of Newcastle-under-Lyme - Historic Floral Town. The Borough participates annually in the Britain in Bloom Competition, has 7 Green Flags and an award winning Crematorium grounds, plants must be to a quality and standard to further the Borough’s successes in these competitions.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for 36 months with the option to extend for a further 2 periods of 12 months.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 November 2023
Local time
10:00am
Place
The Borough Council of Newcastle-under-Lyme, Castle House, Barracks Road, ST5 1BL
Information about authorised persons and opening procedure
Contracts, Procurement, Insurance and Risk Team Manager
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Contractor shall supply, up to 65,000 bedding plants each year to specific locations within the Borough of Newcastle-under-Lyme, delivered over an 8 day working period as specified within the documents, the seasonal bedding plants required to produce the floral displays.
The work shall also include for the collection from the Council of the hanging baskets which are currently about 200 in number of various sizes, (This number changes from year to year due to sponsorship requirement), making up, growing on and the delivery of these, to specific locations within the Borough.
The Authority has no central nursery and a depot that is not suitable for the storage of bedding plants; all plants are to be delivered to the respective flower beds within the Borough at 6.30 am over 1-2 consecutive days delivered to various local locations daily.
It is important that the plant cost within the bill of quantities reflects the full cost of delivery.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=230344.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:230344)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit