Section one: Contracting authority
one.1) Name and addresses
Essex County Council
County Hall, Market Road
Chelmsford
CM1 1QH
Contact
Ms Lorna Baker
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Voluntary and Community Sector Infrastructure
Reference number
DN685726
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
The Voluntary and Community Sector (VCS) is material to the social fabric of communities. Encouraging social inclusion and contributing to community cohesion and health outcomes for residents, by galvanising community action and developing resilience in communities. Engaged communities are our most powerful agents of change for the creation of a thriving Essex for the benefit of residents.
Essex County Council (ECC) is committed to investment into the infrastructure that supports the VCS. This support aims to create the conditions for communities to thrive by building capacity and resilience within the VCS, supporting community volunteering, facilitating collaboration and partnership working, and advocating for the VCS within the wider system.
ECC is seeking to procure a collaborative, transformational and flexible VCS infrastructure offer, that delivers capacity building and system working support, identified as important by the VCS and Statutory Partners. An offer that brings together the skills and expertise to deliver the organisation’s ambitions for Essex communities, for the benefit of residents.
two.1.5) Estimated total value
Value excluding VAT: £5,245,975.70
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
The Voluntary and Community Sector (VCS) is material to the social fabric of communities. Encouraging social inclusion and contributing to community cohesion and health outcomes for residents, by galvanising community action and developing resilience in communities. Engaged communities are our most powerful agents of change for the creation of a thriving Essex for the benefit of residents.
Essex County Council (ECC) is committed to investment into the infrastructure that supports the VCS. This support aims to create the conditions for communities to thrive by building capacity and resilience within the VCS, supporting community volunteering, facilitating collaboration and partnership working, and advocating for the VCS within the wider system.
ECC is seeking to procure a collaborative, transformational and flexible VCS infrastructure offer, that delivers capacity building and system working support, identified as important by the VCS and Statutory Partners. An offer that brings together the skills and expertise to deliver the organisation’s ambitions for Essex communities, for the benefit of residents.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £5,245,975.70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Bidders are advised that this service will be commissioned under an initial five (5) year term with the option to extend for a further two (2) years at the Council’s discretion; thereby resulting in a maximum possible contract duration of seven (7) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value given in the contract notice for the five-year contract period must not exceed £3,258,370. There is scope for potential additional investment from system partners of up to 15% which equates to £488,755.50 which totals £3,747,125.50.
In addition for the two year contract extension (based on the assumption on the same level of funding subject to governance) this equates to £1,303,348 over the two years there is also scope for additional investment from system partners of up 15% which equates to £195,502.20 which totals £1,498,850,20.
Any requirements for variations would be dealt with as a contract variation under the terms of the contract. Therefore for absolute clarity the stated estimated contract value of £5,245,975.70 reflects the maximum contractual value including the options to extend and the additional financial scope.
For the avoidance of any further doubt, this contractual value is based on an annual value of up to £651,674 for the five-year contract period.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-017148
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 November 2023
Local time
9:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
6 November 2023
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom