Section one: Contracting authority
one.1) Name and addresses
Reading Borough Council
Civic Offices,Bridge Street
READING
RG1 2LU
Contact
Emma Glynn
transport.procurement@reading.gov.uk
Telephone
+44 1189372358
Country
United Kingdom
Region code
UKJ11 - Berkshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply, Installation and Maintenance of Pay and Display Parking Machines
two.1.2) Main CPV code
- 34996300 - Control, safety or signalling equipment for parking facilities
two.1.3) Type of contract
Supplies
two.1.4) Short description
Reading Borough Council (RBC) will be inviting tenders from suitably qualified suppliers for the provision of pay and display parking machines across RBC's on-street and off-street parking locations. The contract will include the installation and commissioning, maintenance, servicing and repair, and eventual decommissioning and removal of the machines. The contract will also include processing of relevant transaction data.
RBC is currently reviewing its existing estate that includes approximately 155 pay and display machines, and rationalising its assets. As a result, the contract is expected to include in the region of 75 pay and display machines, but this may change depending on the outcome of rationalisation planning, or as a result of further rationalisation during the lifetime of the contract. The contract may also include for the removal and disposal of any machines to be removed from the estate entirely.
This opportunity is offered over 2 Lots to allow for pricing to be received on a lease option or purchase option basis.
RBC reserves the right to award to one Lot only (e.g. to purchase all machines on either a leased or purchased option), or to both Lots (e.g. to purchase some machines on leased option and some machines on a purchase option). Lease options must include an option to purchase the machines at the end of the contract.
The machines will be located at on-street locations and across 11 surface car parks within the borough. Please note that the 2 multi-storey car parks operated by RBC are not included for within the tender. The contract may also include the removal and disposal of any existing machines owed by RBC that are deemed to be no longer required.
RBC's existing pay and display machines currently use 2G/3G technology to transmit data. These networks are due to be switched off at the end of 2024 and early into 2025. Maintaining pay and display parking provision across the borough is key for RBC and therefore suppliers will be required to mobilise quickly in order to prevent any break in service.
Variant bids will be accepted on the basis that refurbished, rather than new pay and display machines are provided under the contract. Any variant bids submitted on this basis must still meet the requirements of the specification. All details will be within the tender documents.
The contract will be offered over an initial period of 5 years, with the option to extend by a further 2 years, taking the maximum contract term to 7 years.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Supply, Installation and Maintenance of Pay and Display Parking Machines - Lease Option
Lot No
1
two.2.2) Additional CPV code(s)
- 38730000 - Parking meters
- 51214000 - Installation services of parking meter equipment
- 63712400 - Parking services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
two.2.4) Description of the procurement
Reading Borough Council (RBC) will be inviting tenders from suitably qualified suppliers for the provision of pay and display parking machines across RBC's on-street and off-street parking locations. The contract will include the installation and commissioning, maintenance, servicing and repair, and eventual decommissioning and removal of the machines. The contract will also include processing of relevant transaction data.
Lot 1 is for the supply, installation and commissioning, maintenance, servicing and repair and eventual decommissioning and removal of the machines, on a lease option basis.
RBC is currently reviewing its existing estate that includes approximately 155 pay and display machines, and rationalising its assets. As a result, the contract is expected to include in the region of 75 pay and display machines, but this may change depending on the outcome of rationalisation planning, or as a result of further rationalisation during the lifetime of the contract.
The machines will be located at on-street locations and across 11 surface car parks within the borough. Please note that the 2 multi-storey car parks operated by RBC are not included for within the tender. The contract may also include the removal and disposal of any existing machines owed by RBC that are deemed to be no longer required.
RBC's existing pay and display machines currently use 2G/3G technology to transmit data. These networks are due to be switched off at the end of 2024 and early into 2025. Maintaining pay and display parking provision across the borough is key for RBC and therefore suppliers will be required to mobilise quickly in order to prevent any break in service.
Variant bids will be accepted on the basis that refurbished, rather than new pay and display machines are provided under the contract. Any variant bids submitted on this basis must still meet the requirements of the specification. All details will be within the tender documents.
The contract will be offered over an initial period of 5 years, with the option to extend by a further 2 years, taking the maximum contract term to 7 years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The contract will be offered over an initial period of 5 years, with the option to extend by a further 2 years, taking the maximum contract term to 7 years.
two.2.14) Additional information
RBC is open to receiving variant bids on the basis that refurbished pay and display machines are provided instead of new machines. Where variant bids are submitted on this basis, they must meet all other requirements of the specification.
This Prior Information Notice may be used to reduce tender timescales, in accordance with Reg 27 (4) of the Public Contract Regulations.
two.2) Description
two.2.1) Title
Supply, Installation and Maintenance of Pay and Display Parking Machines - Purchase Option
Lot No
2
two.2.2) Additional CPV code(s)
- 34996300 - Control, safety or signalling equipment for parking facilities
- 38730000 - Parking meters
- 51214000 - Installation services of parking meter equipment
- 63712400 - Parking services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
two.2.4) Description of the procurement
Reading Borough Council (RBC) will be inviting tenders from suitably qualified suppliers for the provision of pay and display parking machines across RBC's on-street and off-street parking locations. The contract will include the installation and commissioning, maintenance, servicing and repair, and eventual decommissioning and removal of the machines. The contract will also include processing of relevant transaction data.
Lot 2 is for the supply, installation and commissioning, maintenance, servicing and repair and eventual decommissioning and removal of the machines, on a purchase option basis.
RBC is currently reviewing its existing estate that includes approximately 155 pay and display machines, and rationalising its assets. As a result, the contract is expected to include in the region of 75 pay and display machines, but this may change depending on the outcome of rationalisation planning, or as a result of further rationalisation during the lifetime of the contract.
The machines will be located at on-street locations and across 11 surface car parks within the borough. Please note that the 2 multi-storey car parks operated by RBC are not included for within the tender. The contract may also include the removal and disposal of any existing machines owed by RBC that are deemed to be no longer required.
RBC's existing pay and display machines currently use 2G/3G technology to transmit data. These networks are due to be switched off at the end of 2024 and early into 2025. Maintaining pay and display parking provision across the borough is key for RBC and therefore suppliers will be required to mobilise quickly in order to prevent any break in service.
Variant bids will be accepted on the basis that refurbished, rather than new pay and display machines are provided under the contract. Any variant bids submitted on this basis must still meet the requirements of the specification. All details will be within the tender documents.
The contract will be offered over an initial period of 5 years, with the option to extend by a further 2 years, taking the maximum contract term to 7 years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The contract will be offered over an initial period of 5 years, with the option to extend by a further 2 years, taking the maximum contract term to 7 years.
two.2.14) Additional information
RBC is open to receiving variant bids on the basis that refurbished pay and display machines are provided instead of new machines. Where variant bids are submitted on this basis, they must meet all other requirements of the specification.
This Prior Information Notice may be used to reduce tender timescales, in accordance with Reg 27 (4) of the Public Contract Regulations.
two.3) Estimated date of publication of contract notice
11 October 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Telephone
+44 2039368957
Country
United Kingdom
Internet address
https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice