Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9-21 Adelaide Street
Belfast
BT2 8DJ
Country
United Kingdom
Region code
UKN06 - Belfast
Internet address(es)
Main address
https://www.belfastcity.gov.uk
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Other activity: Conference, banqueting, cafe and restaurant.
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T2446 Provision of Catering and Retail Service at Belfast Castle
Reference number
T2446
two.1.2) Main CPV code
- 55300000 - Restaurant and food-serving services
two.1.3) Type of contract
Services
two.1.4) Short description
Belfast City Council requires catering and retail service provision at Belfast Castle for the following services wedding, celebratory, meeting and retail.
two.1.5) Estimated total value
Value excluding VAT: £3,725,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55200000 - Camping sites and other non-hotel accommodation
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast Castle, Antrim Road, Belfast, BT15 5GR.
two.2.4) Description of the procurement
Belfast Castle is one of Belfast’s main visitor attractions with over 100 000 visitors.
It is also a popular venue for meetings and events with several rooms available, the
largest having a seated dining capacity of 160. A range of meetings and wedding/celebratory events are held each year. The retail element of the Castle
includes a 40 seat tavern/cafe and a 40+ seat restaurant and is popular with
tourists and local users.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,725,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract period is for a 3 year period (36 months) with an option to renew
for a further 2 years. It is anticipated that the contract will include a 12 month
break clause.
Belfast City Council reserve the right to extend this contract period if the economic operator can present a valid case to do so e.g. to allow for a return of
investment on a capital investment proposal regarding the venues.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
23 October 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.3) Additional information
This procurement is being let under the Concession Contracts Regulations 2016 ‘CCR 2016’ and the services in scope are listed under Schedule 3 of the CCR 2016, therefore associated procurement procedures apply as allowed for under these scope of services i.e. light touch regime.
Economic Operators are asked to email their initial Expression of Interest to cps@belfastcity.gov.uk before 12 noon on 23rd October 2023.
Following the closing date and time it is anticipated that all those who have expressed an interest will take part in supplier engagement, for example a presentation and site visit, followed by a tender process.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Chichester Street
Belfast
Country
United Kingdom