Section one: Contracting authority
one.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
Telephone
+44 1978292807
Country
United Kingdom
NUTS code
UKL23 - Flintshire and Wrexham
Internet address(es)
Main address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/go/9971873201919EAFAE84
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/go/9971873201919EAFAE84
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Staff Rostering and Care Management Solution
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Wrexham County Borough Council’s Social Care Department are looking to procure and implement a new staff rostering and care planning solution to support the delivery of care across WCBC’s council area.
The outcome of the tender process will be a single contract with one supplier. The contract will be for an initial 5 year period, with one option to extend by 2 years, followed by an additional option to extend by a further 3 years. This will mean a contract with a maximum contract length of 10 years (5+2+3).
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
two.2.4) Description of the procurement
Wrexham County Borough Council’s Social Care Department are looking to procure and implement a new staff rostering and care planning solution to support the delivery of care across WCBC’s council area.
The outcome of the tender process will be a single contract with one supplier. The contract will be for an initial 5 year period, with one option to extend by 2 years, followed by an additional option to extend by a further 3 years. This will mean a contract with a maximum contract length of 10 years (5+2+3).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 75
Price - Weighting: 25
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial 5 year period, with one option to extend by 2 years, followed by an additional option to extend by a further 3 years. This will mean a contract with a maximum contract length of 10 years (5+2+3).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 October 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 October 2024
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: This contract may be next procured in 2029, 2031 or 2034 depending on whether the 1st or 2nd extension periods are taken.
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=144154.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
See tender documentation.
(WA Ref:144154)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom