Section one: Contracting authority
one.1) Name and addresses
British Tourism Authority t/a VisitBritain/VisitEngland
Victoria Square House, Victoria Square
Birmingham
B2 4AJ
Contact
Procurement Team
Country
United Kingdom
Region code
UKG31 - Birmingham
Internet address(es)
Main address
https://www.visitbritain.com/en
Buyer's address
https://visitbritain.force.com/s/Welcome
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://visitbritain.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://visitbritain.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://visitbritain.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ITB Berlin Stand Build
Reference number
BTA2101
two.1.2) Main CPV code
- 79952100 - Cultural event organisation services
two.1.3) Type of contract
Services
two.1.4) Short description
VisitBritain seeks to procure and appoint suitably qualified & experienced Exhibition Stand Design Build & Support Services supplier for ITB Berlin.
two.1.5) Estimated total value
Value excluding VAT: £728,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39154100 - Exhibition stands
two.2.3) Place of performance
NUTS codes
- DE2 - Bavaria
two.2.4) Description of the procurement
VisitBritain play a unique and critical role leading the growth of tourism and providing expertise, leadership and insight to government and the tourism industry. With a mission to build on tourism’s record of success, to make tourism more successful and productive for the economy.
VisitBritain seeks to procure and appoint suitably qualified & experienced Exhibition Stand Design Build & Support Services supplier that shares our goal in challenging perceptions of Britain.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £728,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will run for an initial term of one (1) year for the delivery of ITB Berlin 2025, with the option to extend for a further two (2) x one (1) year extension periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
Due to the failure of the originally planned route to market which has contracted timescales for delivery, this procurement will be carried out using the Accelerated Open procedure. This procedure is set out under Regulation 27(5) - Where a state of urgency duly substantiated by the contracting authority renders impracticable the time limit laid down in paragraph (2), it may fix a time limit which shall be not less than 15 days from the date on which the contract notice is sent
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 15 December 2024
four.2.7) Conditions for opening of tenders
Date
17 September 2024
Local time
12:00pm
Place
Tenders will be opened electronically via the Atamis e-souring system.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Approximately 6 months before the end of the then current contract.
six.4) Procedures for review
six.4.1) Review body
British Tourism Authority t/a VisitBritain/VisitEngland
Victoria Square House, Victoria Square
Birmingham
B2 4AJ
Country
United Kingdom
Internet address
https://www.visitbritain.com/en
six.4.2) Body responsible for mediation procedures
British Tourism Authority t/a VisitBritain/VisitEngland
Victoria Square House, Victoria Square
Birmingham
B2 4AJ
Country
United Kingdom
Internet address
https://www.visitbritain.com/en
six.4.4) Service from which information about the review procedure may be obtained
British Tourism Authority t/a VisitBritain/VisitEngland
Victoria Square House, Victoria Square
Birmingham
B2 4AJ
Country
United Kingdom