Section one: Contracting authority
one.1) Name and addresses
Southern Universities Purchasing Consortium (SUPC)
Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate
Reading
RG6 6BU
Contact
Clare Whitfield
Telephone
+44 1183784304
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
111357
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86623
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72990&B=SUPC
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72990&B=SUPC
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Travel Management Services 2023
Reference number
PFB4053 SU
two.1.2) Main CPV code
- 63516000 - Travel management services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender is to establish a multi-supplier framework for online and offline travel services to include business travel, conferencing services, student group travel, and other associated services for organisations accessing the agreement.
two.1.5) Estimated total value
Value excluding VAT: £800,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for one lot only
two.2) Description
two.2.1) Title
Lot 1 Business Travel
Lot No
1
two.2.2) Additional CPV code(s)
- 63516000 - Travel management services
- 63000000 - Supporting and auxiliary transport services; travel agencies services
- 63512000 - Sale of travel tickets and package tours services
- 55100000 - Hotel services
- 63510000 - Travel agency and similar services
- 63515000 - Travel services
- 79997000 - Business travel services
- 55120000 - Hotel meeting and conference services
- 63500000 - Travel agency, tour operator and tourist assistance services
- 55110000 - Hotel accommodation services
- 55130000 - Other hotel services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Business Travel Management Services providing Members with access to a fully managed service for all UK and International travel and associated services. The Member will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation (on the lowest cost non-premium line telephone number). This lot will cover UK and international air, rail, and hotel services; ferry services; Eurostar; international vehicle hire; visa services and relevant professional advice to all clients.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £347,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
SUPC will award this framework on the basis of 3 + 1 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by EU in various institutions in the UK.
two.2.14) Additional information
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, include European Union (EU) funding (ERDF/ESIF) and potentially other research bodies.
All funding accessed under this framework will be considered compliant for the purposes of external funding by named participants.
two.2) Description
two.2.1) Title
Lot 2 - Student Travel
Lot No
2
two.2.2) Additional CPV code(s)
- 63516000 - Travel management services
- 63000000 - Supporting and auxiliary transport services; travel agencies services
- 63512000 - Sale of travel tickets and package tours services
- 55100000 - Hotel services
- 63510000 - Travel agency and similar services
- 63515000 - Travel services
- 79997000 - Business travel services
- 55120000 - Hotel meeting and conference services
- 63500000 - Travel agency, tour operator and tourist assistance services
- 55110000 - Hotel accommodation services
- 55200000 - Camping sites and other non-hotel accommodation
- 55130000 - Other hotel services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Student Group Travel Services covering UK and international air, rail and hotel/hostel services; ferry services;
Eurostar; international vehicle hire; group travel services: and relevant professional advice to members for student group travel.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £58,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
SUPC will award this Framework Agreement on the basis of 3 + 1 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by EU in various institutions in the UK.
two.2.14) Additional information
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, include European Union (EU) funding (ERDF/ESIF) and potentially other research bodies.
All funding accessed under this framework will be considered compliant for the purposes of external funding by named participants.
two.2) Description
two.2.1) Title
Lot 3 - Business and Student Travel Combined
Lot No
3
two.2.2) Additional CPV code(s)
- 63516000 - Travel management services
- 63000000 - Supporting and auxiliary transport services; travel agencies services
- 63512000 - Sale of travel tickets and package tours services
- 55100000 - Hotel services
- 63515000 - Travel services
- 79997000 - Business travel services
- 55120000 - Hotel meeting and conference services
- 63500000 - Travel agency, tour operator and tourist assistance services
- 55110000 - Hotel accommodation services
- 55130000 - Other hotel services
- 63510000 - Travel agency and similar services
- 55200000 - Camping sites and other non-hotel accommodation
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 3 is combined travel solutions supporting Business Travel Management Services providing Members with access to a fully managed service for all UK and International travel and associated services, as well as, Student Group Travel Services covering UK and international air, rail and hotel/hostel services; ferry services;
Eurostar; international vehicle hire; group travel services: and relevant professional advice to members.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £395,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
SUPC will award this framework on the basis of 3 + 1 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by EU in various institutions in the UK.
two.2.14) Additional information
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, include European Union (EU) funding (ERDF/ESIF) and potentially other research bodies.
All funding accessed under this framework will be considered compliant for the purposes of external funding by named participants.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As per documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-030313
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 October 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
20 October 2023
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Framework Agreement is being tendered on behalf of members of the following purchasing organisations:
(the Participating Consortia):
— Southern Universities Purchasing Consortium (SUPC) http://www.supc.ac.uk/engage/our-members/ourmembers
— North East Universities Purchasing Consortium (NEUPC) http://www.neupc.ac.uk/our-members
— North West Universities Purchasing Consortium (NWUPC) http://www.nwupc.ac.uk/our-members
— London Universities Purchasing Consortium (LUPC) http://www.lupc.ac.uk/list-of-members.html
— Advanced Procurement for Universities and Colleges (APUC) http://www.apuc-scot.ac.uk/!/members
— Higher Education Purchasing Consortium Wales (HEPCW) http://www.hepcw.ac.uk/
(the members of such Participating Consortia, together with SUPC Members being Members). Some institutions are not public bodies within the meaning of the PCR2015. They may advertise their contracts in the OJEU on a voluntary basis and without prejudice to their freedom to depart from the rules set out in the PCR2015. Their aim is to apply best practice and secure the best value outcome for the institution.
six.4) Procedures for review
six.4.1) Review body
Southern Universities Purchasing Consortium
SUMS, Reading Enterprise Centre, University of Reading, Earley Gate, Whiteknights Road, Reading RG6 6BU
Reading
RG6 6BU
Country
United Kingdom