Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 01924664685
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.1) Name and addresses
Association of North East Councils, trading as the North East Procurement Organisation (NEPO)
Northern Design Centre, Abbots Hill, Baltic Business Quarter,
Gateshead
NE8 3DF
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register?ReadForm
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001095 Software Application Solutions
Reference number
001095
two.1.2) Main CPV code
- 72268000 - Software supply services
two.1.3) Type of contract
Services
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Software Application Solutions, inclusive of products and services which will enhance/supplement/support the delivery and/or functionality of the solution.
This may include commercial off the shelf software (COTS), open-source software, software licenses or niche and bespoke software specific to the organisation. Solutions may be cloud hosted, on premise, or via hybrid and are to incorporate technologies that are currently available and those which evolve through the lifetime of the Framework.
two.1.5) Estimated total value
Value excluding VAT: £150,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Business Application Systems
Lot No
1
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1 is for the provision of business application software which can be used by organisations to perform various business functions, manage flow of information, and automate tasks, using technologies that are currently available and those which will evolve through the lifetime of the Framework.
two.2.5) Award criteria
Quality criterion - Name: Non-Cost (Quality) / Weighting: 60%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 1st February 2023 to 31st January 2025 with the option of 1 x 24 months extension to 31st January 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st February 2023 to 31st January 2027 (subject to an annual review, incorporating price negotiations and KPI performance.)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - HR, Payroll and Workforce Management
Lot No
2
two.2.2) Additional CPV code(s)
- 48440000 - Financial analysis and accounting software package
- 72261000 - Software support services
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 2 is for the provision of HR, payroll and workforce software to support the processing and management of people at all stages of the employment lifecycle, using technologies that are currently available and those which will evolve through the lifetime of the Framework.
two.2.5) Award criteria
Quality criterion - Name: Non-Cost (Quality) / Weighting: 60%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 1st February 2023 to 31st January 2025 with the option of 1 x 24 months extension to 31st January 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st February 2023 to 31st January 2027 (subject to an annual review, incorporating price negotiations and KPI performance.)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Financial and Accounting Management
Lot No
3
two.2.2) Additional CPV code(s)
- 48442000 - Financial systems software package
- 72261000 - Software support services
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 3 is for the provision of financial and accounting management software to automate and support the financial and accounting processes, covering the entire report-to-record cycle within an organisation, using technologies that are currently available and those which will evolve through the lifetime of the Framework.
two.2.5) Award criteria
Quality criterion - Name: Non-Cost (Quality) / Weighting: 60%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 1st February 2023 to 31st January 2025 with the option of 1 x 24 months extension to 31st January 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st February 2023 to 31st January 2027 (subject to an annual review, incorporating price negotiations and KPI performance.)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Environmental, Street and Waste Management
Lot No
4
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
- 72268000 - Software supply services
- 90714100 - Environmental information systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 4 is for the provision of environment, street and waste management software and systems, using technologies that are currently available and those which will evolve through the lifetime of the Framework.
two.2.5) Award criteria
Quality criterion - Name: Non-Cost (Quality) / Weighting: 60%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 1st February 2023 to 31st January 2025 with the option of 1 x 24 months extension to 31st January 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st February 2023 to 31st January 2027 (subject to an annual review, incorporating price negotiations and KPI performance.)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Election Management and Citizen Services
Lot No
5
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 5 is for the provision of Election Management and Citizen Services software systems, using technologies that are currently available and those which will evolve through the lifetime of the Framework.
two.2.5) Award criteria
Quality criterion - Name: Non-Cost (Quality) / Weighting: 60%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 1st February 2023 to 31st January 2025 with the option of 1 x 24 months extension to 31st January 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st February 2023 to 31st January 2027 (subject to an annual review, incorporating price negotiations and KPI performance.)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Cashless Parking and Traffic Management
Lot No
6
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 6 is for the provision of cashless parking and traffic management software, using technologies that are currently available and those which will evolve through the lifetime of the Framework.
two.2.5) Award criteria
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Quality criterion - Name: Non-Cost (Quality) / Weighting: 60%
Cost criterion - Name: Cost / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 1st February 2023 to 31st January 2025 with the option of 1 x 24 months extension to 31st January 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st February 2023 to 31st January 2027 (subject to an annual review, incorporating price negotiations and KPI performance.)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - Library Management
Lot No
7
two.2.2) Additional CPV code(s)
- 48160000 - Library software package
- 72261000 - Software support services
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 7 is for the provision of software and systems to manage and automate a library environment of any size, using technologies that are currently available and those which will evolve through the lifetime of the Framework.
two.2.5) Award criteria
Quality criterion - Name: Non-Cost (Quality) / Weighting: 60%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 1st February 2023 to 31st January 2025 with the option of 1 x 24 months extension to 31st January 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st February 2023 to 31st January 2027 (subject to an annual review, incorporating price negotiations and KPI performance.)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8 - Procurement and Contract Management
Lot No
8
two.2.2) Additional CPV code(s)
- 48490000 - Procurement software package
- 72261000 - Software support services
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 8 is for the provision of procurement and contract management software, using technologies that are currently available and those which will evolve through the lifetime of the Framework.
two.2.5) Award criteria
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Quality criterion - Name: Non-Cost (Quality) / Weighting: 60%
Cost criterion - Name: Cost / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 1st February 2023 to 31st January 2025 with the option of 1 x 24 months extension to 31st January 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st February 2023 to 31st January 2027 (subject to an annual review, incorporating price negotiations and KPI performance.)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 9 - Land, Housing and Property Management
Lot No
9
two.2.2) Additional CPV code(s)
- 48421000 - Facilities management software package
- 72261000 - Software support services
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 9 is for the provision of land, housing, and property software, digitising all aspects of management and procurement, using technologies that are currently available and those which will evolve through the lifetime of the Framework.
two.2.5) Award criteria
Quality criterion - Name: Non-Cost (Quality) / Weighting: 60%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 1st February 2023 to 31st January 2025 with the option of 1 x 24 months extension to 31st January 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st February 2023 to 31st January 2027 (subject to an annual review, incorporating price negotiations and KPI performance.)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 10 - Booking Systems and Management
Lot No
10
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 10 is for the provision of booking platform software to support workplace management, using technologies that are currently available and those which will evolve through the lifetime of the Framework.
two.2.5) Award criteria
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Quality criterion - Name: Non-Cost (Quality) / Weighting: 60%
Cost criterion - Name: Cost / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 1st February 2023 to 31st January 2025 with the option of 1 x 24 months extension to 31st January 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st February 2023 to 31st January 2027 (subject to an annual review, incorporating price negotiations and KPI performance.)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 11 - Education Management and Learning Systems
Lot No
11
two.2.2) Additional CPV code(s)
- 48190000 - Educational software package
- 72261000 - Software support services
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 11 is for the provision of software to support the processing and management of student information and learning provisions, through all stages of the student lifecycle, using technologies that are currently available and those which will evolve through the lifetime of the Framework.
two.2.5) Award criteria
Quality criterion - Name: Non-Cost (Quality) / Weighting: 60%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 1st February 2023 to 31st January 2025 with the option of 1 x 24 months extension to 31st January 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st February 2023 to 31st January 2027 (subject to an annual review, incorporating price negotiations and KPI performance.)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 12 - Health and Social Care Systems
Lot No
12
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 12 is for the provision of health and social care software to support and deliver joined-up care of individuals across health and social care settings, as well as other functions of social care organisation, using technologies that are currently available and those which will evolve through the lifetime of the Framework.
two.2.5) Award criteria
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Quality criterion - Name: Non-Cost (Quality) / Weighting: 60%
Cost criterion - Name: Cost / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 1st February 2023 to 31st January 2025 with the option of 1 x 24 months extension to 31st January 2027, after the initial two years. The first decision to extend the contract period will be taken by the end of November 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st February 2023 to 31st January 2027 (subject to an annual review, incorporating price negotiations and KPI performance.)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ section of this notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Framework Agreement Terms and Conditions located in our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ Section in this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-015228
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 November 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 November 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
six.3) Additional information
YPO are purchasing on behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom