Section one: Contracting authority
one.1) Name and addresses
Scottish Enterprise
Atrium Court, 50 Waterloo Street
Glasgow
G2 6HQ
Telephone
+44 1414686024
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
http://www.scottish-enterprise.com/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00398
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Economic and financial affairs
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Human Resource and Payroll Services
Reference number
P23-0007
two.1.2) Main CPV code
- 72212450 - Time accounting or human resources software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Scottish Enterprise are seeking to put in place a contract with a single supplier to provide a SaaS based HR and Managed Payroll System.
It is envisaged that the contract will be for an initial duration o 6 years with the option to extend for up to 2 periods of 24 months each.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,324,225
two.2) Description
two.2.2) Additional CPV code(s)
- 79211110 - Payroll management services
- 79631000 - Personnel and payroll services
- 48450000 - Time accounting or human resources software package
- 72212450 - Time accounting or human resources software development services
- 79414000 - Human resources management consultancy services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
This Invitation to Tender is to procure a new contract for a SaaS based, HR & Managed Payroll System.
The aspiration is to purchase a cloud based, off the shelf solution, hosted and managed by the supplier, which meets the requirements defined in the specification.
On a high-level, the system must:
- allow the HR and Payroll teams to administer HR and Payroll processes and procedures;
- provide comprehensive management information to the organisation;
- facilitate self-service wherever possible;
- be available online from PCs and all mobile devices e.g., smartphones, tablets etc. in a user-friendly manner;
- be secure by design and support Scottish Enterprise in meeting its obligations pertaining specifically to cyber-security and GDPR compliance.
In addition, SE require:
- Relevant training for administrators, with training manuals and user guides.
- Ongoing support and maintenance of the system, including regular updates, patches and reactive support.
- Development of additional functionality as requested.
The contract is expected to have an initial duration of 72 months with the option to extend for 2 periods of 24 months each.
two.2.5) Award criteria
Quality criterion - Name: Contract Management and Timetable / Weighting: 10
Quality criterion - Name: Functional Requirement / Weighting: 35
Quality criterion - Name: Non-Functional Requirements / Weighting: 25%
Quality criterion - Name: System demonstration and implementation approach / Weighting: 5%
Quality criterion - Name: Business Continutiy / Weighting: 5%
Quality criterion - Name: Information Security / Weighting: 15%
Quality criterion - Name: Fair Work First / Weighting: 5%
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-024008
Section five. Award of contract
Contract No
P23-0007
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 August 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MHR International UK Limited
Peterbridge House, The Lakes
Northampton
NN4 7HB
Telephone
+44 1159457154
Fax
+44 1159405286
Country
United Kingdom
NUTS code
- UKF14 - Nottingham
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,324,225
Section six. Complementary information
six.3) Additional information
THIS IS THE CONTRACT AWARD NOTICE
SPD Statement for 2A.17 – Form of Participation (Notably as part of a group,
consortium, joint venture or similar).
Any contract will be entered into with the nominated lead organisation and all members of
the consortium, who will in these circumstances each be required to execute said contract
together with all ancillary documentation, evidencing their joint and several liability in
respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation. SPD Statement for 2C.1 - Where the main bidder relies on the capacities of other entities in order to meet the selection criteria, the bidder must provide a separate SPD response setting out the information required under SPD (Scotland): Part II (sections A and B); Part III exclusion grounds; the relevant part of Section IV selection criteria; and Part V (if applicable) for each of the entities concerned. SPD Statement for 2D.1.2 – If the bidder proposes to subcontract any part(s) of the service and those sub-contractors are not relied upon, they should arrange for a separate SPD response from each potential subcontractor. The subcontractors must complete the relevant parts of the SPD (Scotland) (Sections A and B of Part II and Part III only) to self-declare whether there are grounds for their exclusion. This may be requested at the selection stage or prior to the subcontractor commencing work on the contract.
(SC Ref:745439)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
Sheriff Clerk’s Office, PO Box 23, 1 Carlton Place,
Glasgow
G5 9DA
Telephone
+44 1414298888
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
SPOEprocurement@scotland.gsi.gov.uk
Telephone
+44 1412425466
Country
United Kingdom
Internet address
http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In the first instance, contact the Head of Facilities Management and Procurement at Scottish Enterprise, with any concerns or enquiries. Email: https://www.scottish-enterprise.com/help/contact-us.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015, may bring proceedings that will be started in the High Court.
six.4.4) Service from which information about the review procedure may be obtained
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
SPOEprocurement@scotland.gsi.gov.uk
Telephone
+44 1412425466
Country
United Kingdom
Internet address
http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries