Tender

V&A Storehouse Furniture, Fittings and Equipment (FF&E)

  • The Board of Trustees of the Victoria and Albert Museum

F02: Contract notice

Notice identifier: 2021/S 000-027887

Procurement identifier (OCID): ocds-h6vhtk-02f45c

Published 5 November 2021, 6:15pm



Section one: Contracting authority

one.1) Name and addresses

The Board of Trustees of the Victoria and Albert Museum

Cromwell Road, South Kensington

London

SW7 2RL

Email

procurement@vam.ac.uk

Telephone

+44 2079422229

Country

United Kingdom

NUTS code

UKI3 - Inner London – West

Internet address(es)

Main address

https://www.vam.ac.uk/

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.delta-esourcing.com/tenders/UK-UK-London:-Furniture./QQ5C42ZQ94

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Recreation, culture and religion


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

V&A Storehouse Furniture, Fittings and Equipment (FF&E)

Reference number

VA/CON/40/21

two.1.2) Main CPV code

  • 39100000 - Furniture

two.1.3) Type of contract

Supplies

two.1.4) Short description

Designed by New York architects Diller, Scofidio + Renfro with support from UK based architects Austin-Smith:Lord, V&A East Storehouse is a 16,000m2 purpose-built home for over 250,000 objects, 350,000 library books and 1,000 archives. It is located at Here East in Stratford, East London. The V&A wishes to procure FF&E for Phases 1 and 2 of their FF&E packages which include a number of Back of House and Front of House spaces. Spatial planning and FF&E specification have already been completed by the Project Architects, so this tender is for supply only, though consultation may be necessary if alternatives are required.

two.1.5) Estimated total value

Value excluding VAT: £500,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKI4 - Inner London – East
Main site or place of performance

Inner London – East

two.2.4) Description of the procurement

The scope of the contract is a range of 109 different items of FF&E. For more details, please review the tender pack. Tenders are invited on a fixed price basis.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £500,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 December 2021

End date

29 July 2022

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

Purchases for Phase 1 and Phase 2 are separate. Neither phase is confirmed until a purchase order is received by the supplier.

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

Variant bids are permitted as directed in the tender documents, where the V&A has indicated that for some items tenderers may offer an alternative in addition to compliant pricing.


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

Accelerated procedure

Justification:

Due to fluctuations and longer than expected lead times, the original programme for this contract is no longer viable. To ensure the goods can be supplied on time, the V&A is slightly reducing the tender period.

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

29 November 2021

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

29 November 2021

Local time

12:30pm

Place

Electronically

Information about authorised persons and opening procedure

The Delta e-tendering system operates a locked tender box that cannot be circumvented. Tenders will be opened electronically by a member of the V&A's procurement team.


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Furniture./QQ5C42ZQ94

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/QQ5C42ZQ94

GO Reference: GO-2021115-PRO-19191597

six.4) Procedures for review

six.4.1) Review body

Victoria and Albert Museum

Cromwell Road

Kensington

SW7 2RL

Telephone

+44 2079422229

Country

United Kingdom