Scope
Reference
C361992
Description
This is a Regionalised Framework Agreement across the South East with a focus on SME's and local Trusts to be able to provide the service. It is designed to offer an efficient mechanism for procuring innovative and reliable Equipment maintenance solutions that directly support the delivery of exceptional patient care. This includes preventive, corrective, and technical support services to ensure that all equipment remains compliant with relevant safety, regulatory, and performance standards This Framework Agreement is designed to be able to meet the needs of regional health and local public sector Authorities, and will include Suppliers with capability across the local geographical landscape. The FWA is planned to be divided into the following lots - Lot 1: Equipment Maintenance Lot 2: Equipment Repair Lot 3: Equipment Management Lot 4: Safety Audits Lot 5: Training Lot 6: Quality Management Lot 7: Document Control Lot 8: Bespoke: A combination of all or any of the above lots, including any value added/innovative service.
Commercial tool
Establishes an open framework
Total value (estimated)
- £18,000,000 excluding VAT
- £21,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 December 2025 to 1 December 2033
- 8 years
Options
The right to additional purchases while the contract is valid.
Once every 3 years. Expected life of the FWA 8 years, 3+3+2 years' breaks. Due to changing marketing dynamics and new entrants with value added technologies, the market offerings are expected to develop rapidly and to allow such changes and not limiting the market, the FWA is proposed to be for 8 years period.
Main procurement category
Works
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
- UK - United Kingdom
- UKL - Wales
- UKL1 - West Wales and the Valleys
- UKL14 - South West Wales
- UKL2 - East Wales
- UKM - Scotland
- UKM5 - North Eastern Scotland
- UKM7 - Eastern Scotland
- UKM8 - West Central Scotland
- UKM9 - Southern Scotland
- IE - Ireland
- IE0 - Ireland
- UKN - Northern Ireland
- UKN0 - Northern Ireland
Lot constraints
Description of how multiple lots may be awarded:
The FWA is planned to be divided into the following lots - Lot 1: Equipment Maintenance Lot 2: Equipment Repair Lot 3: Equipment Management Lot 4: Safety Audits Lot 5: Training Lot 6: Quality Management Lot 7: Document Control Lot 8: Bespoke: A combination of all or any of the above lots, including any value added/innovative service.
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Equipment Maintenance
Description
Performing preventative maintenance (PPMs) to ensure equipment is functioning optimally, e.g. SFG20 compliance
Lot value (estimated)
- £2,250,000 excluding VAT
- £2,700,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45310000 - Electrical installation work
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot Lot 2. Equipment Repair
Description
Diagnosing and repairing equipment malfunctions
Lot value (estimated)
- £2,250,000 excluding VAT
- £2,700,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 50421000 - Repair and maintenance services of medical equipment
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot Lot 3. Equipment Management
Description
Managing the lifecycle of equipment, including procurement, storage, and disposal, e.g. a CAFM system.
Lot value (estimated)
- £2,250,000 excluding VAT
- £2,700,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 42965100 - Warehouse management system
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot Lot 4. Safety Audits
Description
Conducting regular safety checks and audits of medical equipment.
Lot value (estimated)
- £2,250,000 excluding VAT
- £2,700,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 71630000 - Technical inspection and testing services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot Lot 5. Training
Description
Providing training to medical staff on the safe and effective use of medical devices.
Lot value (estimated)
- £2,250,000 excluding VAT
- £2,700,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 80510000 - Specialist training services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot Lot 6. Quality Management
Description
Implementing and maintaining quality management systems to ensure the delivery of high-quality services.
Lot value (estimated)
- £2,250,000 excluding VAT
- £2,700,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 79419000 - Evaluation consultancy services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot Lot 7. Document Control
Description
Managing and controlling documentation related to equipment and procedures.
Lot value (estimated)
- £2,250,000 excluding VAT
- £2,700,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 48311100 - Document management system
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot Lot 8. Bespoke
Description
A combination of all or any of the above lots, including any value added/innovative service
Lot value (estimated)
- £2,250,000 excluding VAT
- £2,700,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 79421000 - Project-management services other than for construction work
- 79420000 - Management-related services
- 50421000 - Repair and maintenance services of medical equipment
- 50400000 - Repair and maintenance services of medical and precision equipment
- 50711000 - Repair and maintenance services of electrical building installations
- 50410000 - Repair and maintenance services of measuring, testing and checking apparatus
- 50430000 - Repair and maintenance services of precision equipment
- 48311100 - Document management system
- 63121100 - Storage services
- 90524400 - Collection, transport and disposal of hospital waste
- 71630000 - Technical inspection and testing services
- 71631000 - Technical inspection services
- 71317200 - Health and safety services
- 80511000 - Staff training services
- 80561000 - Health training services
- 72224000 - Project management consultancy services
- 79993100 - Facilities management services
- 79993000 - Building and facilities management services
- 79400000 - Business and management consultancy and related services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
2 December 2033
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
1%
Further information about fees
1%. NHSCS are a self-funded, not for profit NHS organisation and do not look to make a profit out of the framework as some other organisations do. Any surplus in ABI also gets passed back to NHS Commercial Solutions member Trusts.
Framework operation description
This is a Regionalised Framework Agreement across the South East with a focus on SME's and local Trusts to be able to provide the service. It is designed to offer an efficient mechanism for procuring innovative and reliable Equipment maintenance solutions that directly support the delivery of exceptional patient care. This includes preventive, corrective, and technical support services to ensure that all equipment remains compliant with relevant safety, regulatory, and performance standards This Framework Agreement is designed to be able to meet the needs of regional health and local public sector Authorities, and will include Suppliers with capability across the local geographical landscape. The FWA is planned to be divided into the following lots - Lot 1: Equipment Maintenance Lot 2: Equipment Repair Lot 3: Equipment Management Lot 4: Safety Audits Lot 5: Training Lot 6: Quality Management Lot 7: Document Control Lot 8: Bespoke: A combination of all or any of the above lots, including any value added/innovative service.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
The Framework Agreement will be accessible by a number of organisations (each a "Participating Organisation" or "Contracting Authority"). The Framework Agreement will be accessible by all NHS and Public Sector organisations within the UK, including Universities and Education Authorities where they are funded by Public Fund (each a "Contracting Authority").
Contracting authority location restrictions
- UK - United Kingdom
Participation
Particular suitability
Lot 1. Equipment Maintenance
Lot Lot 2. Equipment Repair
Lot Lot 3. Equipment Management
Lot Lot 4. Safety Audits
Lot Lot 5. Training
Lot Lot 6. Quality Management
Lot Lot 7. Document Control
Lot Lot 8. Bespoke
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
12 August 2025
Enquiry deadline
16 September 2025, 12:00pm
Tender submission deadline
23 September 2025, 12:00pm
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 November 2025
Procedure
Procedure type
Open procedure
Contracting authority
NHS Commercial Solutions
- Public Procurement Organisation Number: PLDZ-3358-YMVH
The Atrium, Curtis Road
Dorking
RH4 1XA
United Kingdom
Region: UKJ26 - East Surrey
Organisation type: Public authority - central government