Section one: Contracting authority
one.1) Name and addresses
Southend-on-Sea City Council
Civic Centre
SOUTHEND-ON-SEA
SS26EN
Contact
procurementadvisors@southend.gov.uk
procurementadvisors@southend.gov.uk
Telephone
+44 1702215000
Country
United Kingdom
Region code
UKH31 - Southend-on-Sea
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for Arboriculture Services
Reference number
DN675721
two.1.2) Main CPV code
- 77211500 - Tree-maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Southend-on-Sea City Council (the Council) are seeking tender responses as part of a competitive procurement process to appoint a qualified Contractor in the re-tendering of the Council's Arboriculture Services Contract.
Southend-on-Sea is well known for its parks and gardens. Trees are important to the City's residents whether the trees are growing in parks or in streets. Maintenance of the street scene in general is a key corporate priority for the Council. The related contract, and the appointed Contractor, will play an important part in ensuring the successful delivery of this key priority, by undertaking arboricultural services on the Council's behalf. For this reason, it is imperative all tree work undertaken by the appointed Contractor is carried out by experienced and skilled staff to the standards specified in the Tender Documents.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77211600 - Tree seeding
- 77310000 - Planting and maintenance services of green areas
- 77340000 - Tree pruning and hedge trimming
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Southend-on-Sea City Council (the Council) are seeking tender responses as part of a competitive procurement process to appoint a qualified Contractor in the re-tendering of the Council's Arboriculture Services Contract.
Southend-on-Sea is well known for its parks and gardens. Trees are important to the City's residents whether the trees are growing in parks or in streets. Maintenance of the street scene in general is a key corporate priority for the Council. The related contract, and the appointed Contractor, will play an important part in ensuring the successful delivery of this key priority, by undertaking arboricultural services on the Council's behalf. For this reason, it is imperative all tree work undertaken by the appointed Contractor is carried out by experienced and skilled staff to the standards specified in the Tender Documents.
For the avoidance of doubt, all perspective tenderers are advised that there is an incumbent Contractor, and it is believed that TUPE will apply. One of the minimum requirements of the procurement process is requesting the TUPE information from the Council. The full details of how to do this are provided in the Tender Documents.
The Tender Documents can be accessed via:
https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
The deadline for receipt of clarification requests relating to the Tender Documents: 14:00 Friday 27th October 2023
The deadline for submission of Tender Responses is: 14:00 Tuesday 14th November 2023
The Minimum Level Requirements of the procurement process are covered in detail in the Tender Documents provided. This includes, but is not limited to, detail on TUPE Requirements, a Tenderer's ability, Financial Standing, Insurance and mandatory service requirements.
Mandatory service requirements include, but are not limited to, Permits and Licences required for working on the Highway, the contract's timeframes and response times, as well as the confirmed standards for the related tree work.
In regard to the evaluation the elements which are "scored" or "pass / fail" are fully explained within the documentation provided as part of the procurement process.
The proposed duration of the initial contract period is 5 years 2 months, with a possible extension of a further 2 years (or any part thereof).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
62
This contract is subject to renewal
Yes
Description of renewals
The proposed duration of the initial contract period is 5 years 2 months, with a possible extension of a further 2 years (or any part thereof). Further detail is provided in relation to the duration of the Contract in Tender Documents.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
See II.2.7.
two.2.14) Additional information
The current annual budget is in the region of £379,000. However, this level of spend is not guaranteed and is subject to change, and may decrease over the duration of the contract. This is covered further in the Tender Documents.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
This is outlined in the Tender Documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 November 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 November 2023
Local time
2:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom