Section one: Contracting authority
one.1) Name and addresses
INSTITUTE FOR APPRENTICESHIPS AND TECHNICAL EDUCATION
Sanctuary Buildings, 20 Great Smith Street
LONDON
SW1P 3BT
Contact
Gillian Obasiagbon
gillian.obasiagbon@education.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.instituteforapprenticeships.org
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR & Payroll System
Reference number
DN685519
two.1.2) Main CPV code
- 48450000 - Time accounting or human resources software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
IfATE has procured a HR & Payroll System to deliver a functional HR, Payroll and Expense system to the department whilst providing staff and key stakeholders up to date data and information.
The system will perform the following functions but not limited to:
• Accurate pay calculations,
• Provision of real time information to HMRC,
• Employee information and pension contributions to MyCSP,
• Provision of information for accounting, audit and the ARA,
• Provision of employee and pay data,
• Diversity monitoring, and social mobility data
• Paying expenses
• Monitoring sick absence and managing sick pay,
• Monitoring maternity, adoption, paternity leave and shared parental leave,
• Managing annual leave,
• Performance management
• Access to myLifestyle benefits
• Stores staff data securely, in line with GDPR, and in the UK.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £119,204.78
two.2) Description
two.2.2) Additional CPV code(s)
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
The Services will be delivered to
Sanctuary Buildings, 20 Great Smith
Street, London, SW1P 3BT and
Level 2, Cheylesmore House, 5
Quinton Road, Coventry, CV1 2WT.
two.2.4) Description of the procurement
The Services to be provided by the Supplier
are listed below:
● HR and Payroll Software
● Managed Payroll Service
● Pensions Admin Support
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The Call-Off Contract under the G-Cloud 13 Framework Agreement (RM1557.13) can be extended by the Buyer for one period of up to 12 months, by giving the Supplier 3 months written notice
before its expiry.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Procurement was deliver via the Crown Commercial Service Framework, RM 1557.13 Lot 2: Cloud software
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
DN665909
Lot No
2
Title
Cloud software
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 September 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MHR INTERNATIONAL UK LIMITED
Peterbridge House, The Lakes Northamptonshire
Northamptonshire
NN4 7HB
Country
United Kingdom
NUTS code
- UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £119,204.78
Total value of the contract/lot: £119,204.78
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
INSTITUTE FOR APPRENTICESHIP AND TECHNICAL EDUCATION
Westminster
N16 0PX
gillian.obasiagbon@education.gov.uk
Country
United Kingdom