Section one: Contracting authority/entity
one.1) Name and addresses
Leeds City Council - PACS
Civic Hall
Leeds
LS1 1UR
Contact
Rachael Grimes
Telephone
+44 1133785883
Country
United Kingdom
NUTS code
UKE42 - Leeds
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mixed Dry Recyclate Treatment Service
Reference number
DN205171 - LCC27776
two.1.2) Main CPV code
- 90513100 - Household-refuse disposal services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement at the time of conclusion of the contract:
Mixed dry Recyclate Treatment Service
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
7 November 2021
End date
6 November 2023
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2013/S 209-362900
Section five. Award of contract/concession
Contract No
DN194526
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
26 October 2013
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
H W Martin Waste Ltd
Fordbridge Lane Blackwell Alfreton Derbyshire
Alfreton
DE55 5JY
Country
United Kingdom
NUTS code
- UKF13 - South and West Derbyshire
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £4,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 90513100 - Household-refuse disposal services
seven.1.2) Additional CPV code(s)
- 90514000 - Refuse recycling services
seven.1.3) Place of performance
NUTS code
- UKE42 - Leeds
seven.1.4) Description of the procurement:
Mixed dry recyclate treatment service.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,944,508
seven.1.7) Name and address of the contractor/concessionaire
H W Martin Waste Ltd
Fordbridge Lane Blackwell Alfreton Derbyshire
Alfreton
DE55 5JY
Country
United Kingdom
NUTS code
- UKF13 - South and West Derbyshire
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The current contract is to be extended by a 2-year period, the cost of the extension is 1 944 508 GBP.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The contract end date was previously varied in 2019 utilising regulation 72 (1) (b) (i) & (ii) of the Public Contracts Regulations 2015 and presently those same justifications for extension still remain. It was anticipated over the course of last year that more firm plans would be laid out by government and DEFRA around the new waste strategy for England, however as a result of the effects of the COVID pandemic no further information or firm requirements have been forthcoming.
It would cause significant inconvenience or substantial duplication of costs for the contracting authority: significant uncertainty in waste market regarding requirements for kerbside collection and requirements for disposal of recyclates. Due to be resolved through legislation expected in approx. 2 years. this would necessitate putting a 2-year contract in place. This is short term in this market and may require re-routing of collection rounds twice in 2 years. Resources are better spent accurately scoping and tendering the service provision for the new contract to commence November 2023 and engaging with DEFRA consultation on the new requirements. The additional 2-year term will be less than 50 % of the value of the original contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £4,977,000
Total contract value after the modifications
Value excluding VAT: £6,921,508