Section one: Contracting authority/entity
one.1) Name and addresses
Crown Office and Procurator Fiscal Service
10 Ballater Street
Glasgow
G5 9PS
Contact
William Maclean
procurementreturns@copfs.gov.uk
Telephone
+44 7804976224
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Social protection
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Micro Focus Cobol Support
Reference number
COPFS-2021-057
two.1.2) Main CPV code
- 72261000 - Software support services
two.1.3) Type of contract
Services
two.1.4) Short description
This is a VEAT Notice in connection with COPFS' Management Information System (PROMIS). A 1+1 contract is awarded to Micro Focus for the support and maintenance of the Micro Focus Cobol system in order to ensure continuity of service of PROMIS. Cobol is a legacy procedural programming language used globally across public and private sector business IT solutions. It is used by COPFS to compile and run PROMIS. The COPFS version of PROMIS runs only using Micro Focus Cobol.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £103,821
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The scope of the contract is annual support and maintenance renewal of MicroFocus Cobol. Cobol is a legacy procedural programming language used globally across public and private sector business IT solutions. It is used by COPFS to compile and run Inslaw’s Prosecutors Management Information System (PROMIS). The COPFS version of PROMIS runs only using Micro Focus Cobol.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The scope of the contract is annual support and maintenance renewal of MicroFocus Cobol. Cobol is a legacy procedural programming language used globally across public and private sector business IT solutions. It is used by COPFS to compile and run its Management Information System (PROMIS). The COPFS version of PROMIS runs only using Micro Focus Cobol.
As part of the COPFS Digital Strategy, ISD intends replacing this software with Open Source software solutions, removing the need to purchase licences from MicroFocus. The work involved is, however, complex and has to be resourced, planned and change managed carefully. This work has had to be managed around COVID-19 pandemic, RRT and delivery of other corporate priorities. ISD is currently testing an alternative Open Source solution for PROMIS. If successful, this will be deployed in 2022. Continued licencing and support for this software is therefore essential for supporting the current enterprise case management systems until this software is replaced. The 1+1 contract allows COPFS to contract for the shortest possible time while this work takes place.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
COPFS-2021-057
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
4 November 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Micro Focus Software UK LImited
22-30 Old Bath Road
Newbury
RG14 1QN
Telephone
+44 1173707093
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £103,821
Section six. Complementary information
six.3) Additional information
The MicroFocus Cobol Server software continues to be critical to the operation of the COPFS case management systems. MicroFocus Cobol is used to run and compile the PROMIS application that enables COPFS to manage and progress cases through the judicial system. It is a business-critical software component available only from the stated supplier.
(SC Ref:672804)
six.4) Procedures for review
six.4.1) Review body
Sheriff Clerks Office
PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom