Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority
3 Charlemont Place, The Mall
Armagh
BT619AX
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CAT-18-009 Catering Equipment
two.1.2) Main CPV code
- 39240000 - Cutlery
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
The EA invites tenders for the Supply and Delivery of Catering Equipment for the period ending 30 September 2021 with the option to extend for up to a further 24 month period or part thereof. To include small/light items, kitchen trolleys and water
boilers.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
45
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 242-594593
Section five. Award of contract/concession
Contract No
CAT-18-009
Title
Catering Equipment
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
30 November 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
STEPHENS CATERING EQUIPMENT CO LTD
205 Carnalbanagh Road, Broughshane
BALLYMENA
BT42 4NY
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
A J STUART CO LTD
BELFAST
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
ALLIANCE DISPOSABLES LIMITED
CREWE
richardbuley@alliancenational.co.uk
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Irish Food and Beverages
BELFAST
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £846,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK currently does not have any such bodies with responsibilities for appeal/mediation procedures
Armagh
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39240000 - Cutlery
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Supply and Delivery of Catering Equipment to individual educational establishments within the
Northern Ireland Education Authority Regions. To include small/light items, kitchen trolleys and water boilers
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
45
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£846,000
seven.1.7) Name and address of the contractor/concessionaire
STEPHENS CATERING EQUIPMENT CO LTD
205 Carnalbanagh Road, Broughshane
BALLYMENA
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
A J STUART CO LTD
BELFAST
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
ALLIANCE DISPOSABLES LIMITED
CREWE
richardbuley@alliancenational.co.uk
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Irish Food and Beverages
BELFAST
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This modification is to the framework value only. The increase is to the allowed limit of 50% (£423,000) and will ensure there is sufficient materiality to cover the remainder of the framework. As a result of the Covid-19 pandemic the number of purchases for products required for classroom service increased exponentially, using the materiality of this framework at a much faster rate than expected. To allow the framework to run until it's natural end of 31 August 2023, a modification is required. ,
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The Framework Agreement set out in OJEU Contract Notice was entered into by EANI as per the published Contract Award Notice (Framework Agreement). Further additional services until the commencement of the new framework agreement, which were not included in the original procurement, have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i) The need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen. Namely, the Covid-19 pandemic. Due to Covid-19, the spend on this Framework has been higher than estimated. The Catering Service had to implement a classroom meal delivery service. To provide this service, they had to purchase items such as trolleys and gastronorm containers to serve the meals in the classroom. This modification in value will allow for the continuation of this Framework to its natural end (31 August 2023);
(ii) The modification does not alter the overall nature of the contract; and
(iii) Any increase in price does not exceed 50% of the value of the original contract or framework agreement. The upper estimate of the original Framework Agreement was £846,000 GBP, with circa £725,000 GBP budget spent to date. As the extension is estimated to be up to a maximum of approximately £423,000 GBP, it does not exceed 50% of the value of the original Framework Agreement.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £846,000
Total contract value after the modifications
Value excluding VAT: £1,269,000