Section one: Contracting authority/entity
one.1) Name and addresses
Hampshire County Council
The Castle
Winchester
SO23 8UJ
Contact
Procurement Support Team
procurement.support@hants.gov.uk
Country
United Kingdom
Region code
UKJ36 - Central Hampshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Coach-Built Vehicles
Reference number
UN21333
two.1.2) Main CPV code
- 34120000 - Motor vehicles for the transport of 10 or more persons
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement at the time of conclusion of the contract:
Hampshire Transport Management (HTM) are awarding a contract for a turnkey solution for complete supply of vehicles, associated equipment and conversion services.
This contract was awarded following a call for competition to shortlisted suppliers on the Crown Commercial Services' Vehicle Conversions DPS (reference number RM3814).
The Goods and Services in scope of the contract include the following:
The Goods required are two coach-built vehicles to provide specialist transport for an Adults Health and Care service and its users. The service users will include those with various mobility requirements and specifically bariatric wheelchair users. The Supplier shall also supply the chassis for the coach build.
The Services required are conversion services (including any Installation Works required in respect of the modifications) to modify the vehicles to fit the specification published with the call-for-competition documents.
Each vehicle requires the following warranties:
• a minimum of 12 months in respect of any vehicle modification work(s) as part of the specialist coach-build;
• a manufacturer's warranty that warrants the vehicle/chassis supplied is free from defects for a minimum of 3 years from the date of delivery.
The initial period of this contract will run until the earlier of the date of Delivery and 20 November 2024. There is an option to extend up until the earlier of the date of Delivery and 20 August 2025.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 209-659140
Section five. Award of contract/concession
Contract No
UN21333
Title
Supply of Coach-Built Vehicles for Hampshire County Council
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
14 August 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
WN VTech Limited
Lancashire
Country
United Kingdom
NUTS code
- UKD4 - Lancashire
Companies House
04747125
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £196,786
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 34120000 - Motor vehicles for the transport of 10 or more persons
seven.1.3) Place of performance
NUTS code
- UKJ3 - Hampshire and Isle of Wight
seven.1.4) Description of the procurement:
Hampshire Transport Management (HTM) are awarding a contract for a turnkey solution for complete supply of vehicles, associated equipment and conversion services.
This contract was awarded following a call for competition to shortlisted suppliers on the Crown Commercial Services' Vehicle Conversions DPS (reference number RM3814).
The Goods and Services in scope of the contract include the following:
The Goods required are two coach-built vehicles to provide specialist transport for an Adults Health and Care service and its users. The service users will include those with various mobility requirements and specifically bariatric wheelchair users. The Supplier shall also supply the chassis for the coach build.
The Services required are conversion services (including any Installation Works required in respect of the modifications) to modify the vehicles to fit the specification published with the call-for-competition documents.
Each vehicle requires the following warranties:
• a minimum of 12 months in respect of any vehicle modification work(s) as part of the specialist coach-build;
• a manufacturer's warranty that warrants the vehicle/chassis supplied is free from defects for a minimum of 3 years from the date of delivery.
The initial period of this contract will run until the earlier of the date of Delivery and 20 November 2024. There is an option to extend up until the earlier of the date of Delivery and 20 August 2025.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£229,940
seven.1.7) Name and address of the contractor/concessionaire
Woodall-Nicholson Ltd
Botlon
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
15010430
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The total contract value has been increased from £196,786 to £229,940 to account for additional equipment added to the base vehicle. The additional equipment became necessary for health & safety reasons and to meet the needs of service users of the vehicles. The additions for health and safety included colour reversing camera, reverse warning bleeper, reverse sensors, blinds and extractor. Other additions for driver and service user comfort included storage, air suspension on rear, cant rail tracking for wheelchair stowing stability in transit and cant rail cover to prevent service users accessing and hurting their fingers in the cant rail tracking alloy.
Note 1: There was a change in contractor to Woodall-Nicholson Ltd (company registration number 15010430), in place of WN VTech (company registration number 04747125). The successful Tenderer WN VTech went into administration on 24 November 2023, with their business taken over by a range of companies including Woodall-Nicholson Ltd.
Note 2: The updated contract value also includes an inflationary uplift for the chassis, parts and labour, which was less than 10% of the total contract value and was justified under regulation 72(1)(f).
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
A change of contractor is not possible for economic and technical reasons, on the basis that the contractor has already commenced work on both builds. It would not be feasible to tender the sourcing and fitting of certain vehicle parts separately. Running a new tender for the vehicles would cause significant duplication of cost and work already completed to build the vehicles. Further, if the build of the vehicles were to be reprocured now, the cost would have increased by approximately 28%, such has been the inflationary impact on the industry.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £196,786
Total contract value after the modifications
Value excluding VAT: £229,940