Section one: Contracting authority/entity
one.1) Name and addresses
Defra Network eTendering Portal
17 Nobel House
London
SW1P 3JR
kevin.legge@environment-agency.gov.uk
Telephone
+44 2072385921
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
All Maintenance of Thames Barrier Diesel Rotary Uninterruptible Power Supply Devices One and Two
two.1.2) Main CPV code
- 50532300 - Repair and maintenance services of generators
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of the annual, 5 and 10 yearly overhauls to the Thames Barrier Diesel Rotary Uninterruptible Power Supply Devices (DRUPS) for DRUPS 1 and 2.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,028,428
two.2) Description
two.2.2) Additional CPV code(s)
- 31154000 - Uninterruptible power supplies
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Environment Agency, Thames Barrier Eastmoor Street, Charlton, SE7 8LX
two.2.4) Description of the procurement
Provision of the annual, 5 and 10 yearly overhauls to the Thames Barrier Diesel Rotary Uninterruptible Power Supply Devices (DRUPS) for DRUPS 1 and 2, that were manufactured and installed by Hitzinger UK Ltd. This includes annual monthly planned preventative maintenance, two 5 year on site kinetic overhauls and two 10 Year Alternator and Kinetic Module Overhauls, their Radiator Clean and Coolant Change and a 10 year change of friction facings.
An initial contract will be let for 5 years 16th November 2021 to 15th November 2026, with an option to renew another 5 years, 16th November 2026 to 15th November 2031, and then with options to renew for further one year durations during the next 5 years, (16th November 2031 to 15th November 2032, 16th November 2032 to 15th November 2033, 16th November 2033 to 15th November 2034, 16th November 2034 to 15th November 2035 and 16th November 2035 to 15th November 2036).
If all contract extensions are taken up the final end date of the contract will be 15th November 2036.
The notice advises that the Environment Agency has decided to award a contract with the named provider on a direct award basis, and is published for reasons of transparency.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
If you have concerns regarding this decision please ensure that you contact Kevin Legge, Defra Group Commercial, at kevin.legge@environment-agency.gov.uk clearly detailing the basis of your concerns within 10 calendar days of the publication of this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
This Direct Award is justifiable under PCR32 (2)(b)(ii)
2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:—
(b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:—
• (ii) competition is absent for technical reasons,
This is because there is no other party with the requisite knowledge or ability to maintain the existing DRUPS equipment power devices, one and two that were manufactured by Hitzinger UK Ltd and installed by the same company at the Environment Agency's Thames Barrier Site.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Title
All Maintenance of Thames Barrier Diesel Rotary Uninterruptible Power Supply Devices One and Two
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
29 October 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Hitzinger UK Ltd
50 Churchill Square, Kings Hall, West Malling. Kent
West Malling
ME19 4YU
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,028,428
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Defra Group Commercial
Nobel House, 17 Smith Square
London
SW1P 3JR
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
London
WC2A 2LL
Country
United Kingdom