Section one: Contracting authority
one.1) Name and addresses
Brunel University London
Kingston Lane
London
UB8 3PH
Contact
Rajvinder Bagri
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.brunelesourcing.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.brunelesourcing.com/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Graduation Production Services
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
This procurement is for the provision of Graduation Production Services. The procedure is a restricted FTS tender:
Initial Contract Start: 01 June 2025
Initial Contract End: 31 May 2030
Initial Contract Duration: Five (5) years
Extension Options: One (1) plus one (1) year, giving a possible total contract term of up to five (7) years
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Brunel University London Campus UB8 3PH
two.2.4) Description of the procurement
The University is looking to appoint a sole supplier for the provision of Graduation Production Services for the Summer & Winter graduation ceremonies, both ceremonies are held on Campus.
Please note that this tender will not be split into lots and the expectation is that interested bidders should be able to provide the below (but not limited to) services:
- Event Production Services, this includes stage design, audio visual equipment, lighting and sound management for the graduation ceremonies.
- Venue set-up and management services related to venue set-up, seating arrangements and logistical support during ceremonies.
- Ventilation.
- Fuel for generator.
Photography and Gowning are not in scope of this opportunity.
The minimum term of the contract is 5 years with the option to extend for a further maximum 2 years.
Please refer to the Supplier Questionnaire and draft procurement tender documents. To access the documents, it is important that you register to our ESourcing portal by following the link after: http://www.brunelesourcing.com (there is a 'click here to register!' button to do so). The ITT will have the title 'The Provision of Graduation Production Services). The tender will be published on 2nd September 2024 12pm.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2025
End date
31 May 2030
This contract is subject to renewal
Yes
Description of renewals
2x1 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 September 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
High Court of England & Wales
Royal Courts of Justice, Strand
London
WCA2 2LL
Country
United Kingdom