Scope
Reference
IA3602
Description
The tender shall be for the provision of a service only contract for the Servicing and Maintenance of passenger, platform, incline step and goods lifts.
This framework is to enable the servicing and maintenance of Staffordshire County Council's Corporate properties and LEA Maintained Schools. Additionally, the Managing Agent may use the framework for some or all its customers' 200+ Academy, Fire Service and other properties.
There are currently approximately 179 Lifts on contract that are expected to be transferred to this framework. Most are in Staffordshire, with a small number located in Cheshire, Lancashire, Derbyshire, Greater Manchester and the West Midlands.
The properties include all types of buildings operated by a Local Authority including (but not limited to) educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units.
There is a requirement for the successful contractor to provide a 24/7 callout facility as part of the contract.
Please note this is a single supplier Framework.
Commercial tool
Establishes a framework
Total value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2029
- 4 years
Description of possible extension:
2 x 1 year extensions to 30th September 2028 and 30th September 2029.
Main procurement category
Services
CPV classifications
- 50750000 - Lift-maintenance services
Contract locations
- UK - United Kingdom
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0.30%
Further information about fees
Please review the Framework Agreement, clause 12.
Framework operation description
Single Supplier Framework
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Please note Stafford Borough Council, Cannock Chase District Council, South Staffordshire District Council and Staffordshire Police and Staffordshire Fire and Rescue Service are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.
Participation
Technical ability conditions of participation
Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
1. To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link https://ssip.org.uk/members/#
2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
Staff competency requirements
1. At least one engineer allocated to this contract must be able to evidence City and Guilds 2382 - Requirements for Electrical Installations (IET 18th Edition Qualification)
2. At least two engineers allocated to this contract must be able to evidence NVQ 3 lift engineer servicing or repair pathway for passenger lifts
3. At least two engineers allocated to this contract must be able to evidence NVQ 2 Stairlift / platform / service lift engineer is desirable for engineers working on platform / service lifts (dumbwaiters) / stairlifts
4. For all the engineers working on this contract must evidence the following:
4a. All personnel must evidence training for working at heights within the past 5 years.
4b. Any personnel operating specific access equipment must evidence training for that type of equipment- such as ladders, podium steps, scaffold towers, MEWP's or any other specialist access equipment - within 5 the past years.
4c. All personnel must have undertaken asbestos awareness training within the past 12 months accredited by UKATA, IATP or equivalent.
For the purposes of the tender evaluation the Council expects evidence for points 4a-4c to be provided for the engineers you've provided for points 1, 2 and 3.
5. The Contractor should be a Lift and Escalator Industry Association (LEIA) member
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
25 June 2025, 11:59pm
Tender submission deadline
2 July 2025, 12:00pm
Submission address and any special instructions
The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'.
https://supplierlive.proactisp2p.com
All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
7 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 April 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Description of risks to contract performance
The following clause will be added into the Framework Agreement/Specification to cover off Local Government re-organisation and is a known unknown risk applicable to this contract.
Local Government Re-organisation
1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".
1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.
1.3 Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest.
1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.
1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets
2 The parties agree that in the event of a Local Government Re-organisation:-
2.1.that reorganisation of local authorities may result in the transfer assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and
2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder
2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://supplierlive.proactisp2p.com
Staffordshire County Council e-tendering system 'Proactis'
SCC E-Tendering Portal User Guide.pdf
SCC E-Tendering Portal User Guide
Contracting authorities
Staffordshire County Council
- Public Procurement Organisation Number: PZDG-2995-QQMD
1 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Cannock Chase District Council
- Public Procurement Organisation Number: PNXX-8585-GQTH
Civic Centre, Beecroft Road
Cannock
WS11 1BG
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
South Staffordshire District Council
- Public Procurement Organisation Number: PNNH-3468-CHWJ
Council Offices, Wolverhampton Road
Codsall
wv8 1px
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Stafford Borough Council
- Public Procurement Organisation Number: PTQN-1833-ZMYL
Civic Centre, Riverside
Stafford
ST16 3AQ
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Police, Fire and Crime Commissioner for Staffordshire
- Public Procurement Organisation Number: PBJV-9412-LHBX
Staffordshire Police Headquarters, Weston Road
Stafford
ST18 0YY
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government