Tender

Nexus Education Schools Trust - ICT Managed Services

Nexus Education Schools Trust

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-027693

Procurement identifier (OCID): ocds-h6vhtk-0526e7

Published 27 May 2025, 12:11pm

Last edited 27 May 2025, 12:14pm

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Scope

Reference

MPN-10327

Description

Nexus Education Schools Trust is currently out to tender for the provision of a full daily ICT Managed service.

The Contractor will be responsible for the provision of a full Trust ICT service for the pupils and staff at their 20 school sites.

The Trust requires a Contractor to undertake the ICT Managed Service in accordance with good practice so as to provide a high service standard throughout the Trust for the benefit of school staff and pupils, the local community and any visitors to the sites. There are currently 20 schools within the Trust in various locations. The schools currently receive onsite and offsite technical support from 6 staff.

There are over 6000 pupils on roll across all sites for the academic year 2025.

TUPE is expected to apply to 3 of the 6 staff, details of which can be found in the tender documentation.

LGPS is not applicable to this Tender.

The Trust is inviting suppliers to tender for the supply of management and support for its entire ICT infrastructure. Only suppliers who are able to manage the complete cycle of support and management of all of the school's ICT infrastructure, and can provide excellent support, development and management thereafter, should express an interest in the opportunity.

Total value (estimated)

£600,000 excluding VAT
£720,000 including VAT

Above the relevant threshold

Contract dates (estimated)

14 February 2026 to 13 February 2029
Possible extension to 13 February 2031
5 years

Description of possible extension:

The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Main procurement category

Services

CPV classifications

72500000 - Computer-related services

Contract locations

UKJ4 - Kent

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

10 June 2025, 6:00pm

Submission type

Requests to participate

Deadline for requests to participate

26 June 2025, 6:00pm

Submission address and any special instructions

https://in-tendhost.co.uk/minervapcs/aspx/Home

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

27 November 2025

Recurring procurement

Publication date of next tender notice (estimated): 28 May 2027

Award criteria

This table contains award criteria for this lot
Name	Description	Type	Weighting
Quality	Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.	Quality	65%
Price	Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.	Price	35%

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Duty to Consider Lots

As part of the initial project set up and approval stage of the tender process, Nexus Education Schools Trust discussed with Minerva the possibility of splitting the tender into more than one lot/contract. On the basis that the Trust considered that consistency of service provision, lack of resource for contract management and delivering value for money were best secured through one Trust-wide contract it was agreed that lots were not appropriate for this tender process.

Full details of the description of the process being used are contained within the documents accompanying this tender.

Stage 1 Conditions of participation with evaluation

Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.

Stage 2 Invitation to Tender with evaluation

Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:

Stage 3 Presentation Day

Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)

Stage 5 Publication of Contract Details Notice

Further details of the CFP can be found in the documentation accompanying this tender.

Documents

Associated tender documents

https://in-tendhost.co.uk/minervapcs/aspx/Home

All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.

Contracting authority