Section one: Contracting authority
one.1) Name and addresses
UK Research & Innovation
Polaris House, North Star Avenue
Swindon
SN2 1FL
Contact
STFC Procurement
Telephone
+44 7849307911
Country
United Kingdom
Region code
UKK14 - Swindon
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Technical-inspection-services./GY68854G9N
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Research
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UKRI-2264 Statutory Inspections for Lifting Equipment, Pressure Systems and Local Exhaust Ventilation Systems at STFC
Reference number
UKRI-2264
two.1.2) Main CPV code
- 71631000 - Technical inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
UK Research and Innovation’s (UKRI) Science and Technology Facilities Council (STFC) operates a number of large research facilities covering many areas of new and developing science and technology which incorporate many bespoke in-house designed systems.
To comply with statutory inspection requirements set out in The Lifting Operations Lifting Equipment Regulations 1998 (LOLER), The Pressure Systems Safety Regulations 2000 (PSSR), and The Control of Substances Hazardous to Health Regulations 2002 (COSHH), STFC requires the services of an external provider (the Supplier) to undertake these periodic inspections.
two.1.5) Estimated total value
Value excluding VAT: £850,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
- UKD61 - Warrington
- UKC12 - South Teesside
- UKJ14 - Oxfordshire
Main site or place of performance
Edinburgh, City of,Warrington,South Teesside,Oxfordshire
two.2.4) Description of the procurement
UK Research and Innovation’s (UKRI) Science and Technology Facilities Council (STFC) operates a number of large research facilities covering many areas of new and developing science and technology which incorporate many bespoke in-house designed systems.
To comply with statutory inspection requirements set out in The Lifting Operations Lifting Equipment Regulations 1998 (LOLER), The Pressure Systems Safety Regulations 2000 (PSSR), and The Control of Substances Hazardous to Health Regulations 2002 (COSHH), STFC requires the services of an external provider (the Supplier) to undertake these periodic inspections.
STFC site locations to be covered under this contract are:
- Rutherford Appleton Laboratory (RAL), Harwell Campus, Didcot, Oxfordshire, OX11 0QX, including Chilbolton Observatory, Drove Road, Chilbolton, Hampshire, SO20 6BJ
- Daresbury Laboratory (DL), Keckwick Lane, Daresbury, WA4 4AD
- The UK Astronomy Technology Centre (UKATC), Blackford Hill, Edinburgh, EH9 3HJ
- Boulby Underground Science Facility, Boulby Mine, Saltburn-by-the-Sea, Redcar & Cleveland, TS13 4UZ
The full technical specification for this procurement can be found at Appendix A. It is essential that this Appendix is fully read, understood and assessed when considering this opportunity.
Site Tour:
Given the nature of the requirement and the complex sites, UKRI STFC will be holding a site tour for this requirement at the RAL site. It is strongly recommended that potential suppliers attend the site tour at RAL in order to gain complete clarity of the requirements and environment you would be working in. Due to the comparatively limited number of inspections required at DL, UKATC and Boulby, the site tour will only be conducted at RAL. All information needed to submit a bid in relation to these other sites is included within the tender documentation.
Site tours at RAL will be held on Tuesday 18th October at 10:00 and Wednesday 19th October at 13:00 and will last no more than 2 hours. Suppliers need only attend one of these tours. Two attendees from each supplier organisation are permitted to attend a site tour.
To book on to the site tour, please submit the names, email addresses and vehicle registration numbers of those attending via the message function on the Delta eSourcing Portal, along with the date you wish to attend. Please confirm your attendance no later than 16:00 on Friday 14th October.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £850,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract duration shall be for an initial period of 3 years from the commencement of the Contract, with an option to extend for a further period of 1 year (3 + 1).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The estimated value of the opportunity over the potential 4 year duration is £600,000 - £700,000 excl. VAT (£150,000 - £175,000 excl. VAT per year) based on the anticipated number of days of inspections.
To allow for the potential of additional assets, additional days of inspections and report writing and additional written schemes of examination, the maximum spend under the Contract over the potential 4 year duration is £850,000 excl. VAT.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 November 2022
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 November 2022
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: September 2026
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
UKRI is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the “Regulations”).
UKRI is procuring the Contract for its exclusive use.
UKRI shall utilise the e-sourcing portal Delta and all correspondence and submission of documents must be through that portal. Suppliers are to utilise the messaging system within the e-sourcing tool within the timescales detailed in this document.
If there is any doubt with regard to the ambiguity of any question or content contained in this questionnaire then Suppliers should raise a clarification question via the e-sourcing portal. Suppliers are to note that any requests for clarifications may not be considered by UKRI if they are not articulated by the Supplier within the discussion forum within the e-sourcing tool and received within the specified time.
All Tender Responses MUST be submitted through the portal. Please note, any submission of a Response which is outside of the e-sourcing portal will result in the Response not being considered.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Technical-inspection-services./GY68854G9N
To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/GY68854G9N
GO Reference: GO-2022930-PRO-21050665
six.4) Procedures for review
six.4.1) Review body
UK Research & Innovation
Polaris House, North Star Avenue
Swindon
SN2 1FL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
TBC
TBC
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
UK Research & Innovation
Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell
Oxford
OX110QX
Country
United Kingdom