Section one: Contracting authority
one.1) Name and addresses
UK Research & Innovation
Polaris House, North Star Avenue
Swindon
SN2 1FL
Contact
STFC Procurement
Telephone
+44 1235445000
Country
United Kingdom
NUTS code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Research
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UKRI-1610 STFC Chiller, air source heat pump and dry air coolers maintenance, reactive and remedial works
Reference number
UKRI-1610
two.1.2) Main CPV code
- 50730000 - Repair and maintenance services of cooler groups
two.1.3) Type of contract
Services
two.1.4) Short description
UK Research and Innovation (UKRI) wishes to establish a Contract for the provision of chiller, air source heat pump and dry air coolers maintenance, reactive and remedial works at its Science and Technology Facilities Council (STFC).
two.1.5) Estimated total value
Value excluding VAT: £440,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Oxfordshire
two.2.4) Description of the procurement
This contract will cover chiller, air source heat pump and dry air coolers maintenance, reactive and remedial works at the following STFC sites:
a. The Rutherford Appleton Laboratory (RAL), in Oxfordshire.
b. The STFC Chilbolton Observatory in Hampshire.
c. The Cosener’s House, in Abingdon.
Currently there are no assets in Chilbolton or Cosener’s House, but this may change over the contract term.
The agreement shall be in place from 1st March 2022 for an initial period of 3 years until 28th February 2025, with an option to extend for an additional year until 28th February 2026 (3 + 1 years).
The estimated value of the opportunity is up to £440,000 excl. VAT across a potential 4 year term, broken down approximately as follows:
Planned Preventative Maintenance - up to £40,000 per year
Reactive and Remedial Works - up £60,000 per year
Inclusion of additional assets – up to £10,000 per year
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Price / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £440,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2022
End date
28 February 2025
This contract is subject to renewal
Yes
Description of renewals
The agreement shall be in place from 1st March 2022 for an initial period of 3 years until 28th February 2025, with an option to extend for an additional year until 28th February 2026 (3 + 1 years).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://ukri.delta-esourcing.com/respond/5U67P5926A
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 December 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 December 2021
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
UKRI is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the “Regulations”).
UKRI is procuring the Contract for its exclusive use.
UKRI shall utilise the e-sourcing portal Delta and all correspondence and submission of documents must be through that portal. Suppliers are to utilise the messaging system within the e-sourcing tool within the timescales detailed in this document.
If there is any doubt with regard to the ambiguity of any question or content contained in this questionnaire then Suppliers should raise a clarification question via the e-sourcing portal. Suppliers are to note that any requests for clarifications may not be considered by UKRI if they are not articulated by the Supplier within the discussion forum within the e-sourcing tool and received within the specified time.
All Tender Responses MUST be submitted through the portal. Please note, any submission of a Response which is outside of the e-sourcing portal will result in the Response not being considered.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/5U67P5926A
GO Reference: GO-2021113-PRO-19181211
six.4) Procedures for review
six.4.1) Review body
UK Research and Innovation
Polaris House, North Star Avenue
Swindon
SN2 1FL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
TBC
TBC
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
UK Research & Innovation
Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell
Oxford
OX110QX
Country
United Kingdom