Tender

Provision of Annual Flexible Hose Assemblies Surveys and Examinations

  • Ministry of Defence

F02: Contract notice

Notice identifier: 2022/S 000-027536

Procurement identifier (OCID): ocds-h6vhtk-0371f8

Published 30 September 2022, 3:04pm



Section one: Contracting authority

one.1) Name and addresses

Ministry of Defence

WV7 3EX

Wolverhampton

Email

Jake.pritchard129@mod.gov.uk

Country

United Kingdom

Region code

UKG39 - Wolverhampton

Internet address(es)

Main address

www.contracts.mod.uk

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.contracts.mod.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.contracts.mod.gov.uk

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Ministry or any other national or federal authority

one.5) Main activity

Defence


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Provision of Annual Flexible Hose Assemblies Surveys and Examinations

Reference number

703764451

two.1.2) Main CPV code

  • 71631000 - Technical inspection services

two.1.3) Type of contract

Services

two.1.4) Short description

The Authority has a requirement to procure the service for conducting examinations of the Flexible Hoses listed on the Flexible Hose register (FHR) at HMS Sultan. Requirement includes the Supplier to produce detailed technical engineering reports to summarise the findings of the Flexible Hose Examinations conducted and update the DSMarE (Defence School of Marine Engineering) FHR after examination.

An approximate Flexi Hose register has been attached to the Defence Opportunity Notice and ITT accessible via the DSP for your information.

two.1.5) Estimated total value

Value excluding VAT: £30,833.33

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 44165100 - Hoses
  • 50000000 - Repair and maintenance services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

(nature and quantity of works, supplies or services or indication of needs and requirements)

The Authority has a requirement to procure the Service for conducting examinations of the Flexible Hoses listed on the Flexible Hose Register (FHR) at HMS Sultan. Requirement includes the Supplier to Produce detailed technical engineering reports to summarise the findings of the Flexible Hose Examinations conducted and update the DSMarE (Defence School of Marine Engineering) FHR after examination.

This will be a four year Framework Agreement. No business whatsoever is guaranteed under any resulting Framework Agreement or contract. Indeed there is no guarantee that any Framework Agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting Framework Agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.

Further information, including the specification, can be found in the tender documents. Information on how to participate in this opportunity can be found in the Invitation to Tender Documentation via the DSP. Please note the Authority needs a complete Survey & Examination of its Flexible Hoses for all Categories (A-D) within the Financial Period 2022/2023.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £30,833.33

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Please see Tender documentation.

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

three.2) Conditions related to the contract

three.2.2) Contract performance conditions

As per Tender Documents.


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

1 November 2022

Local time

11:59pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

2 November 2022

Local time

10:00am


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

six.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The Authority has a requirement to procure the Service for conducting examinations of the Flexible Hoses listed on the Flexible Hose Register (FHR) at HMS Sultan. Requirement includes the Supplier to Produce detailed technical engineering reports to summarise the findings of the Flexible Hose Examinations conducted and update the DSMarE (Defence School of Marine Engineering) FHR after examination.

Further information can be located in the procurement documentation. In order to participate in this tender event, Suppliers must register for an account with the Defence Sourcing Portal (DSP). Suppliers must complete a Suitability Assessment Questionnaire (SAQ) and submit a tender response by no later than the date and time stated on this notice. This is a one-step Supplier Assessment/Tender process, failure to submit an ITT response by the close date even if you complete an on-line SAQ will render your interest non-compliant. If you fail to meet the minimum standards listed in the SAQ or do not complete an SAQ you will be discounted from the process and your tender response will not be reviewed.Tender responses will be evaluated in accordance with the process as detailed in the ITT. A copy of the ITT has been attached to the Defence Opportunity for Suppliers to view.

This will be a four year Framework Agreement. No business whatsoever is guaranteed under any resulting Framework Agreement or contract. Indeed there is no guarantee that any Framework Agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting Framework Agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.

Potential suppliers must note the mandatory requirement for electronic trading using the Contracting,Purchasing and Finance (CP&F) electronic procurement tool. All payments for Contractor Deliverables under the Contract shall be made via CP&F. You can find details on CP&F at: https://www.gov.uk/government/publications/modcontracting-purchasing-and-finance-e-procurement-system.

The Cyber Risk Assessment Level for this contract is 'Very Low', reference RAR-828403204. Suppliers must read through this set of instructions and follow the process to respond to this opportunity.The information and/or documents for this opportunity are available on http://www.contracts.mod.uk. You must register on this site to respond, if you are already registered you will not need to register again,simply use your existing username and password. Please note there is a password reminder link on the homepage. Please ensure you follow any instruction provided to you here.The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, as the opening and closing date is visible within the opportunity. Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you are experiencing difficulties please contact the DSP e-sourcing helpdesk on: customersupport@jaggaer.com UK HELPDESK: 08000698630

six.4) Procedures for review

six.4.1) Review body

Ministry of Defence

Wolverhampton

Country

United Kingdom