Section one: Contracting authority
one.1) Name and addresses
Eastern Multi-Academy Trust
Queen Mary Road
King's Lynn
PE30 4QG
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 07970661087
Country
United Kingdom
NUTS code
UKH - East of England
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastern-mat.co.uk/page/?title=SQ+Documents&pid=57&action=saved
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Eastern Multi-Academy Trust Managed Service Procurement
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Eastern Multi-Academy Trust is a regional multi-academy trust with primary and secondary phase academies across the East of England.
The first secondary phase Academy, King's Lynn Academy, opened in 2010. 2014 was a period of rapid growth with two primary phase academies - Nelson Academy in Downham Market and Eastgate Academy in King's Lynn - joining the Trust followed in September by another secondary phase academy, King Edward VII Academy. Southery Academy became our third primary phase academy in 2016 and in 2017, the Trust also welcomed North Wootton Academy, Upwell Academy, and Emneth Academy in the primary phase.
In 2017 the Trust expanded further afield, with three primary academies in Thetford joining: Diamond Academy, Norwich Road Academy and Admirals Academy. Two more primary schools joined the Trust in the Thetford area, with Queensway Infant Academy in Thetford and West Row Academy in December 2017. Glade Academy in Brandon joined the Trust in January 2018 and Raleigh Infant Academy in July 2018 to complete a Breckland hub.
Our academies promote individual learning through inspirational teaching and challenging lessons, driving up academic standards and achievement rates well above national levels.
The Eastern Multi-Academy Trust seeks to offer mutual support from one academy to another, develop shared learning and understanding, collaborate to achieve better outcomes, recognise unique qualities and differences, be positive and aspirational, focus on the successes of individuals and develop a culture of healthy competition.
This procurement encompasses the items noted below. In essence, this procurement is all about identifying a single supplier to provide a fully outsourced managed service. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the end same end date of the initial contract.
Further details regarding timescales are noted below but in summary this is advertised as a 66 month contract with a maximum 5 year managed service with start and end dates as follows:
• Contract Start Date - 1st February 2022
• Service start date - 1st August 2022
• Service end date - 31st July 2027
The new Managed service provider will also deliver a range of technology and change management projects to go ahead as soon as possible. The main focus of these projects is to address technology issues in schools and 'join up' the schools into a single network provision. It is envisaged the main part of this will be complete by the end of the Summer of 2022, subject to funding. To enable both planning and any preliminary works to take place the contract will start from the 1st February with the responsibility for the full managed service starting from the 1st August 2022.
The companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to;
• strategic advice and direction to the Trust regarding ICT
• a core 50 week service
• service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the Trusts objectives
• probable integration and upgrade of the communications and security infrastructure
two.1.5) Estimated total value
Value excluding VAT: £2,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 80100000 - Primary education services
- 80200000 - Secondary education services
- 80400000 - Adult and other education services
- 80500000 - Training services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Eastern Multi-Academy Trust is a regional multi-academy trust with primary and secondary phase academies across the East of England.
The first secondary phase Academy, King's Lynn Academy, opened in 2010. 2014 was a period of rapid growth with two primary phase academies - Nelson Academy in Downham Market and Eastgate Academy in King's Lynn - joining the Trust followed in September by another secondary phase academy, King Edward VII Academy. Southery Academy became our third primary phase academy in 2016 and in 2017, the Trust also welcomed North Wootton Academy, Upwell Academy, and Emneth Academy in the primary phase.
In 2017 the Trust expanded further afield, with three primary academies in Thetford joining: Diamond Academy, Norwich Road Academy and Admirals Academy. Two more primary schools joined the Trust in the Thetford area, with Queensway Infant Academy in Thetford and West Row Academy in December 2017. Glade Academy in Brandon joined the Trust in January 2018 and Raleigh Infant Academy in July 2018 to complete a Breckland hub.
Our academies promote individual learning through inspirational teaching and challenging lessons, driving up academic standards and achievement rates well above national levels.
The Eastern Multi-Academy Trust seeks to offer mutual support from one academy to another, develop shared learning and understanding, collaborate to achieve better outcomes, recognise unique qualities and differences, be positive and aspirational, focus on the successes of individuals and develop a culture of healthy competition.
This procurement encompasses the items noted below. In essence, this procurement is all about identifying a single supplier to provide a fully outsourced managed service. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the end same end date of the initial contract.
Further details regarding timescales are noted below but in summary this is advertised as a 66 month contract with a maximum 5 year managed service with start and end dates as follows:
• Contract Start Date - 1st February 2022
• Service start date - 1st August 2022
• Service end date - 31st July 2027
The new Managed service provider will also deliver a range of technology and change management projects to go ahead as soon as possible. The main focus of these projects is to address technology issues in schools and 'join up' the schools into a single network provision. It is envisaged the main part of this will be complete by the end of the Summer of 2022, subject to funding. To enable both planning and any preliminary works to take place the contract will start from the 1st February with the responsibility for the full managed service starting from the 1st August 2022.
The companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to;
• strategic advice and direction to the Trust regarding ICT
• a core 50 week service
• service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the Trusts objectives
• probable integration and upgrade of the communications and security infrastructure
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
66
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 10
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 December 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
10 December 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Eastern Multi-Academy Trust
King's Lynn
PE30 4QG
Country
United Kingdom