- Scope of the procurement
- Lot 1. Supply of whole, semi, skimmed, organic and plan based milk
- Lot 2. Supply of chilled yoghurts, dairy and plant-based alternatives
- Lot 3. Supply of frozen ice cream, dairy and plant alternatives
- Lot 4. Supply of free range eggs
- Lot 5. Supply of cheese, to include mild, mature and specialty
- Lot 6. Supply of whole, semi, skimmed, organic and plan based milk
- Lot 7. Supply of chilled yoghurts, dairy and plant-based alternatives
- Lot 8. Supply of frozen ice cream, dairy and plant alternatives
- Lot 9. Supply of free range eggs
- Lot 10. Supply of cheese, to include mild, mature and specialty
Section one: Contracting authority
one.1) Name and addresses
Monmouthshire County Council
County Hall
Cardiff
CF10 4UW
Corporateandtransport@cardiff.gov.uk
Country
United Kingdom
NUTS code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
http://www.monmouthshire.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Milk, Dairy, Eggs and Associated Services
Reference number
ERFX1000022
two.1.2) Main CPV code
- 15500000 - Dairy products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Council has previously procured its milk and dairy products as part of a wider collaborative framework. The Council is however keen to ensure that food procurement aligns with the Councils ambition to be a zero-carbon county and its wider policies for decarbonisation and socially responsible procurement.
The Council has also undertaken a review of its supply requirements including lotting, supply chain resilience and distribution and delivery needs which has necessitated a stand-alone procurement process to reflect our revised needs. We have introduced an alternative lotting strategy to enable micro and Small Medium Enterprises to access this procurement process, to increase supply chain resilience for essential commodities and to reflect the distribution requirements and geographic extent of the County.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £930,000
two.2) Description
two.2.1) Title
Supply of whole, semi, skimmed, organic and plan based milk
Lot No
1
two.2.2) Additional CPV code(s)
- 15511000 - Milk
- 15511300 - Skimmed milk
- 15511100 - Pasteurised milk
- 15511200 - Sterilised milk
- 03333000 - Fresh cows' milk
- 03331000 - Fresh milk from sheep and goats
- 03331100 - Sheep's milk
- 03331200 - Goats' milk
- 15511210 - UHT milk
- 15511400 - Semi-skimmed milk
- 15511500 - Full-cream milk
- 15511600 - Condensed milk
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
North Monmouthshire
two.2.4) Description of the procurement
Supply of whole, semi, skimmed, organic and plan based milk to Monmouthshire County Council Sites in North Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of chilled yoghurts, dairy and plant-based alternatives
Lot No
2
two.2.2) Additional CPV code(s)
- 15551000 - Yoghurt and other fermented milk products
- 15551300 - Yoghurt
- 15551310 - Unflavoured yoghurt
- 15551320 - Flavoured yoghurt
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
North Monmouthshire
two.2.4) Description of the procurement
Supply of chilled yoghurts, dairy and plant-based alternatives to Monmouthshire County Council Sites in North Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of frozen ice cream, dairy and plant alternatives
Lot No
3
two.2.2) Additional CPV code(s)
- 15555000 - Ice cream and similar products
- 15555100 - Ice cream
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
North Monmouthshire
two.2.4) Description of the procurement
Supply of frozen ice cream, dairy and plant alternatives to Monmouthshire County Council sites in North Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of free range eggs
Lot No
4
two.2.2) Additional CPV code(s)
- 03142500 - Eggs
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
North Monmouthshire
two.2.4) Description of the procurement
Supply of free range eggs to Monmouthshire County Council Sites in North Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of cheese, to include mild, mature and specialty
Lot No
5
two.2.2) Additional CPV code(s)
- 15540000 - Cheese products
- 15541000 - Table cheese
- 15542000 - Fresh cheese
- 15542200 - Soft cheese
- 15542300 - Feta cheese
- 15542100 - Cottage cheese
- 15543000 - Grated, powdered, blue-veined and other cheese
- 15543100 - Blue cheese
- 15543200 - Cheddar cheese
- 15543300 - Grated cheese
- 15543400 - Parmesan cheese
- 15544000 - Hard cheese
- 15545000 - Cheese spreads
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
North Monmouthshire
two.2.4) Description of the procurement
Supply of cheese, to include mild, mature and specialty to Monmouthshire County Council sites in North Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of whole, semi, skimmed, organic and plan based milk
Lot No
6
two.2.2) Additional CPV code(s)
- 15511000 - Milk
- 03331000 - Fresh milk from sheep and goats
- 03331100 - Sheep's milk
- 03331200 - Goats' milk
- 03333000 - Fresh cows' milk
- 15510000 - Milk and cream
- 15511100 - Pasteurised milk
- 15511200 - Sterilised milk
- 15511210 - UHT milk
- 15511300 - Skimmed milk
- 15511400 - Semi-skimmed milk
- 15511500 - Full-cream milk
- 15511600 - Condensed milk
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
South Monmouthshire
two.2.4) Description of the procurement
Supply of whole, semi, skimmed, organic and plan based milk to Monmouthshire County Council Sites in South Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of chilled yoghurts, dairy and plant-based alternatives
Lot No
7
two.2.2) Additional CPV code(s)
- 15551000 - Yoghurt and other fermented milk products
- 15551300 - Yoghurt
- 15551310 - Unflavoured yoghurt
- 15551320 - Flavoured yoghurt
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
South Monmouthshire
two.2.4) Description of the procurement
Supply of chilled yoghurts, dairy and plant-based alternatives to Monmouthshire County Council sites in South Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of frozen ice cream, dairy and plant alternatives
Lot No
8
two.2.2) Additional CPV code(s)
- 15555000 - Ice cream and similar products
- 15555100 - Ice cream
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
South Monmouthshire
two.2.4) Description of the procurement
Supply of frozen ice cream, dairy and plant alternatives to Monmouthshire County Council sites in South Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of free range eggs
Lot No
9
two.2.2) Additional CPV code(s)
- 03142500 - Eggs
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
South Monmouthshire
two.2.4) Description of the procurement
Supply of free range eggs to Monmouthshire County Council Sites in South Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of cheese, to include mild, mature and specialty
Lot No
10
two.2.2) Additional CPV code(s)
- 15540000 - Cheese products
- 15541000 - Table cheese
- 15542000 - Fresh cheese
- 15542100 - Cottage cheese
- 15542200 - Soft cheese
- 15542300 - Feta cheese
- 15543000 - Grated, powdered, blue-veined and other cheese
- 15543100 - Blue cheese
- 15543200 - Cheddar cheese
- 15543300 - Grated cheese
- 15543400 - Parmesan cheese
- 15544000 - Hard cheese
- 15545000 - Cheese spreads
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
South Monmouthshire
two.2.4) Description of the procurement
Supply of cheese, to include mild, mature and specialty to Monmouthshire County Council sites in South Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-027347
Section five. Award of contract
Lot No
1
Title
Supply of whole, semi, skimmed, organic and plan based milk
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 January 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
James Durose
High House Farm, Bryngwyn, Raglan
Usk
NP152BS
Country
United Kingdom
NUTS code
- UKL21 - Monmouthshire and Newport
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £443,754
Section five. Award of contract
Lot No
2
Title
Supply of chilled yoghurts, dairy and plant-based alternatives
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 January 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CASTELL HOWELL FOODS LIMITED
Cross Hands Food Park, Cross Hands
Llanelli
SA146SX
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £112,047
Section five. Award of contract
Lot No
3
Title
Supply of frozen ice cream, dairy and plant alternatives
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
4
Title
Supply of free range eggs
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 January 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Country Fresh Eggs
New Farm, St. Brides
Newport
NP10 8SF
Country
United Kingdom
NUTS code
- UKL21 - Monmouthshire and Newport
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £35,687
Section five. Award of contract
Lot No
5
Title
Supply of cheese, to include mild, mature and specialty
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 January 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CASTELL HOWELL FOODS LIMITED
Cross Hands Food Park, Cross Hands
Llanelli
SA146SX
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £336,423
Section five. Award of contract
Lot No
6
Title
Supply of whole, semi, skimmed, organic and plan based milk
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 January 2025
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
James Durose
High House Farm, Bryngwyn, Raglan
Usk
NP152BS
Country
United Kingdom
NUTS code
- UKL21 - Monmouthshire and Newport
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £443,754
Section five. Award of contract
Lot No
7
Title
Supply of chilled yoghurts, dairy and plant-based alternatives
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 January 2025
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CASTELL HOWELL FOODS LIMITED
Cross Hands Food Park, Cross Hands
Llanelli
SA146SX
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £112,047
Section five. Award of contract
Lot No
8
Title
Supply of frozen ice cream, dairy and plant alternatives
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
9
Title
Supply of free range eggs
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 January 2025
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Country Fresh Eggs
New Farm, St. Brides
Newport
NP10 8SF
Country
United Kingdom
NUTS code
- UKL21 - Monmouthshire and Newport
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £35,687
Section five. Award of contract
Lot No
10
Title
Supply of cheese, to include mild, mature and specialty
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 January 2025
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CASTELL HOWELL FOODS LIMITED
Cross Hands Food Park, Cross Hands
Llanelli
SA146SX
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £336,423
Section six. Complementary information
six.3) Additional information
Lots 3 and 8, ice cream, have not been awarded due to the low value and seasonal demand.
There has been a discrepancy with the value advertised to market and the true awarded contract value. The per annum contract value advertised to market was based on historic spend data while the estimated volumes and subsequent award are based on predicted future usage.
(WA Ref:151478)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom