- Scope of the procurement
- Lot 1. Percussion Assorted Product Instrument Class Packs, including Class Packs of single types and Multi Pack, Percussion Packs, Handheld Percussion, World Percussion and Tuned Percussion (17 sub-lots)
- Lot 2. Tuned Percussion Instruments including Glockenspiel, Chime Bars, Steel Pans, Percussion Drums and World Percussion (12 sub-lots)
- Lot 3. Tuned Instruments including Plastic Instruments, Recorders, Ocarina's, Stringed Instruments, Ukuleles, Guitars, Keyboards and Piano's (11 sub-lots)
- Lot 4. Trolleys and Music Stands, fixed and folding and in different colours (4 sub-lots)
- Lot 5. Electric Equipment including Amps and Cables, Audio and Studio Recording Equipment, Mixing Equipment, Microphones, PA's and Speaker Cables (9 sub-lots)
Section one: Contracting authority
one.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
LEICESTER
LE19 1ES
Contact
Catalogue Procurement Team
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Local Authority Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
286_23 Musical Instruments
Reference number
286_23
two.1.2) Main CPV code
- 37310000 - Musical instruments
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply of Musical Instruments and associated products for use in the Education Sector.
Requirements include the supply of:
• Percussion Assorted Product
• Handheld Percussion
• World Percussion
• Tuned Percussion
• Percussion Drums
• World Percussion Instruments
• Tuned instruments
• Plastic Instruments
• Recorders
• Ocarinas
• Stringed Instruments
• Ukuleles and Guitars
• Keyboards and Pianos
• Trolleys
• Cabinets
• Storage
• Music Stands
• Electronic Equipment; Amps and cables
• Audio and Studio, Recording and Equipment Mixing
• Microphones, PA's and Speakers
Goods are for delivery to ESPO, Leicester and direct to customers.
To tender: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '286_23' (via "View Opportunities" from the 'EastMidsTenders' Portal); (d) Express an interest; (e) Download the tender from the website (documents can be found in the first question of the Online Questionnaire, but to see these you will first need to click on "Start my response" followed by "Edit" next to the Question set, and "Answer question" next to the first question).
two.1.5) Estimated total value
Value excluding VAT: £2,112,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Percussion Assorted Product Instrument Class Packs, including Class Packs of single types and Multi Pack, Percussion Packs, Handheld Percussion, World Percussion and Tuned Percussion (17 sub-lots)
Lot No
1
two.2.2) Additional CPV code(s)
- 37000000 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of percussion assorted products, class packs, percussion packs, handheld percussion, world percussion and tuned percussion including smart buy for delivery to ESPO, Leicester and direct to customers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £576,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2023
End date
31 March 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
two.2) Description
two.2.1) Title
Tuned Percussion Instruments including Glockenspiel, Chime Bars, Steel Pans, Percussion Drums and World Percussion (12 sub-lots)
Lot No
2
two.2.2) Additional CPV code(s)
- 37000000 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of tuned percussion, percussion drums, and world percussion instruments for delivery to ESPO, Leicester and direct to customers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £624,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2023
End date
31 March 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
two.2) Description
two.2.1) Title
Tuned Instruments including Plastic Instruments, Recorders, Ocarina's, Stringed Instruments, Ukuleles, Guitars, Keyboards and Piano's (11 sub-lots)
Lot No
3
two.2.2) Additional CPV code(s)
- 37000000 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of tuned instruments, plastic instruments, recorders, ocarina's stringed instruments, ukuleles and guitars, keyboards and pianos delivery to ESPO, Leicester and direct to customers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £672,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2023
End date
31 March 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
two.2) Description
two.2.1) Title
Trolleys and Music Stands, fixed and folding and in different colours (4 sub-lots)
Lot No
4
two.2.2) Additional CPV code(s)
- 37321000 - Accessories of musical instruments
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of trolleys, cabinets, storage and music stands for direct delivery to customers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £144,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2023
End date
31 March 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
two.2) Description
two.2.1) Title
Electric Equipment including Amps and Cables, Audio and Studio Recording Equipment, Mixing Equipment, Microphones, PA's and Speaker Cables (9 sub-lots)
Lot No
5
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
- 32330000 - Apparatus for sound, video-recording and reproduction
- 32340000 - Microphones and loudspeakers
- 32351300 - Audio equipment accessories
- 32353000 - Sound recordings
- 33120000 - Recording systems and exploration devices
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of Electronic equipment; amps and cables, audio and studio recording and equipment mixing, microphones, PA's and Speakers for delivery direct to customers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £96,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2023
End date
31 March 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.
This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 October 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 October 2022
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
The Strand
LONDON
WC2A 2LL
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.