Section one: Contracting authority
one.1) Name and addresses
Places for People
4, The Pavilions
Preston
PR2 2YB
Contact
Emily Horrocks
emily.horrocks@placesforpeople.co.uk
Telephone
+44 1772897200
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.placesforpeople.co.uk
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/2SGF742SNZ
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Commercial Laundry Equipment and Maintenance
two.1.2) Main CPV code
- 51543400 - Installation services of laundry washing, dry-cleaning and drying machines
two.1.3) Type of contract
Services
two.1.4) Short description
Places for People Group are seeking to appoint a sole supplier of commercial laundry equipment and maintenance services and as such, wish to form a contract which will be utilised and owned by Places for People Group. It is intended that this contract will be used to meet the needs of Places for People Group and their Group subsidiaries for commercial laundry assets (including servicing and maintenance aspects).
two.1.5) Estimated total value
Value excluding VAT: £450,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
Places for People Group are seeking to appoint a sole supplier of commercial laundry equipment and maintenance services and as such, wish to form a contract which will be utilised and owned by Places for People Group. It is intended that this contract will be used to meet the needs of Places for People Group and their Group subsidiaries for commercial laundry assets (including servicing and maintenance aspects).
The successful supplier will need to be able to provide a national service and supply across all UK postcodes for all of the services of a commercial laundry equipment provider across the below streams:
•Commercial Washing Equipment
•Commercial Dryer Equipment
•Duct Cleaning (a standard service to applicable equipment)
•Commercial Laundry payment systems
•Commercial Laundry asset management (including a customer portal asset interfaces)
•Commercial Laundry equipment servicing
•Commercial Laundry equipment consultancy (new/existing sites)
•Commercial Laundry equipment project management (including the project management of existing assets and associated contracts)
This supplier either directly or via their fully managed supply chain partners will provide a one stop shop for all the commercial laundry equipment streams outlined in this; and the accompanying tender documents.
Places for People Group’s current estate of Commercial Laundry Equipment and Services is with several different suppliers across the UK. This estate has grown and expanded through individual site level requirements over many years. The consequence of this is that the Group now have several suppliers to manage, a multitude of contract agreements per site/asset with numerous variances in components and contract terms such as (not limited to), contract start/end dates, notice durations etc.
The aim of this procurement is to work with the successful supplier to manage this commodity area in a holistic and strategic way. The successful supplier will need to consider the role of gaining our existing estate of equipment, including the need to exit existing contract agreements with other incumbent suppliers. Working under either a Master Operating Lease Agreement for lease options or Main terms and Conditions for outright purchases. For all sites across Places for People Group, the full estate of assets will be managed tactically to enable many advantages for example, the ability to redeploy assets from one site to another.
This procurement is being undertaken by Places for People Group the contracting authority for itself and as lead authority for the benefit of other organisations that will be set out in the contract notice.
Places for People Group have identified their requirements for commercial laundry equipment and associated services, encompassing the needs of Places for People Group properties and all other Group companies (including future acquisitions).
Places for People Group proposes to establish a sound and stable relationship with the supplier to undertake provision of the Goods and Services for a duration of 5 years with an option to extend for a further 5 years based on satisfactory performance against the agreed SLA/KPI’s. The service and performance will be reviewed every 12 months as a minimum.
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 60
Cost criterion - Name: Criterion 1 / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £450,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Places for People Group proposes to establish a sound and stable relationship with the supplier to undertake provision of the Goods and Services for a duration of 5 years with an option to extend for a further 5 years based on satisfactory performance against the agreed SLA/KPI’s. The service and performance will be reviewed every 12 months as a minimum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contracting authority has the option to extend for a further 5 years based on satisfactory performance against the agreed SLA/KPI’s.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://placesforpeople.delta-esourcing.com/respond/2SGF742SNZ
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
See Appendix 2 Minimum Requirements
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 October 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 2 January 2026
four.2.7) Conditions for opening of tenders
Date
19 October 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://placesforpeople.delta-esourcing.com/tenders/UK-UK-Preston:-Installation-services-of-laundry-washing%2C-dry-cleaning-and-drying-machines./2SGF742SNZ" target="_blank">https://placesforpeople.delta-esourcing.com/tenders/UK-UK-Preston:-Installation-services-of-laundry-washing%2C-dry-cleaning-and-drying-machines./2SGF742SNZ
To respond to this opportunity, please click here:
https://placesforpeople.delta-esourcing.com/respond/2SGF742SNZ" target="_blank">https://placesforpeople.delta-esourcing.com/respond/2SGF742SNZ
GO Reference: GO-2023915-PRO-23897945
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Court of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Court of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom