Section one: Contracting entity
one.1) Name and addresses
Londonderry Port and Harbour Commissioners, trading as Foyle Port
Port Road, Lisahally
LONDONDERRY
BT476FL
Contact
Arlene Thompson
Telephone
+44 2871860555
Country
United Kingdom
NUTS code
UKN0A - Derry City and Strabane
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.foyleport.com/tenders
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Port-related activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Non-Life Insurances
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
LPHC is inviting tenders for the provision of insurance services. Tenders are sought on the basis of premium
levels quoted on a twelve month basis, with the potential option for LPHC to extend, on an annual basis, up to
a maximum of three (3) years. The contract is divided into five (5) Lots, and Economic Operators can submit
tenders, and be awarded contracts, for all or any combination of Lots.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Marine Package Insurance
Lot No
1
two.2.2) Additional CPV code(s)
- 66514000 - Freight insurance and Insurance services relating to transport
- 66516000 - Liability insurance services
- 66519000 - Engineering, auxiliary, average, loss, actuarial and salvage insurance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
UKN0A Derry City and Strabane
two.2.4) Description of the procurement
Marine Package Insurance to include:
• Material Damage
• Employers' Liability
• Public Liability/Hull (Including Business Interruption and Removal of Wreck)
• Goods in Transit
• Engineering Combined
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to
extend, on an annual basis, up to a maximum of three (3) years.
two.2) Description
two.2.1) Title
Excess Employer's Liability Insurance
Lot No
2
two.2.2) Additional CPV code(s)
- 66516000 - Liability insurance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
UKN0A Derry City and Strabane
two.2.4) Description of the procurement
Excess Employer's Liability Insurance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to
extend, on an annual basis, up to a maximum of three (3) years.
two.2) Description
two.2.1) Title
Business Travel/Personal Accident Insurance
Lot No
3
two.2.2) Additional CPV code(s)
- 66512000 - Accident and health insurance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
UKN0A Derry City and Strabane
two.2.4) Description of the procurement
Business Travel/Personal Accident Insurance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to
extend, on an annual basis, up to a maximum of three (3) years.
two.2) Description
two.2.1) Title
Motor Fleet Insurance
Lot No
4
two.2.2) Additional CPV code(s)
- 66514110 - Motor vehicle insurance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
UKN0A Derry City and Strabane
two.2.4) Description of the procurement
Motor Fleet Insurance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to
extend, on an annual basis, up to a maximum of three (3) years.
two.2) Description
two.2.1) Title
Directors and Officers Insurance
Lot No
5
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
UKN0A Derry City and Strabane
two.2.4) Description of the procurement
Directors and Officers Insurance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to
extend, on an annual basis, up to a maximum of three (3) years.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Economic Operators must be registered by the appropriate national regulatory body, such as the UK Prudential
Regulation Authority / Financial Conduct Authority.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
As set out in the procurement documents.
three.1.6) Deposits and guarantees required
LPHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to
ensure proper contractual performance.
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
As set out in the procurement documents
three.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Economic Operators may wish to form a consortium (i.e. a group of suppliers and/or sub-contractors) for this
tender process. Economic Operators wishing to apply in this way must complete the relevant sections of the SQ
detailing the information required in relation to the consortium (as indicated within the SQ).
Each consortium member will be required to contract with LPHC on such basis as it considers appropriate,
having regard to the nature, size and complexity of the contract. In particular, LPHC may require:
• some or all consortium members to contract on the basis of joint and several liability;
• one consortium member to contract as the prime contractor (with other consortium members entering into
direct agreements, collateral warranties or guarantees); or
• the consortium to form an incorporated, special purpose vehicle to contract with LPHC.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
16 November 2021
Local time
4:00pm
Changed to:
Date
17 November 2021
Local time
4:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
This process is being conducted competitively in accordance with the Utilities Contracts Regulations 2016 (as
amended). The procedure to be followed for this procurement is the Negotiated Procedure with a prior call for
competition (Regulation 47).
Economic Operators who wish to participate in this procurement are required to email info@foyleport.com to
request provision of the procurement documents and to provide details of their contact point, together with an
email address and telephone number.
Economic Operators who fail to provide their details to LPHC in this manner will not receive any clarifications or
updated information provided by LPHC during the procurement process.
All discussions and correspondence will be deemed strictly subject to contract until a formal contract is
entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised
representatives of both parties.
Further details will be provided by LPHC in due course. Subject to a sufficient number of satisfactory responses
being received, a maximum of the top 5 ranked Economic Operators for each Lot will be invited to the tender
stage of this process, provided that LPHC, acting at its discretion, reserves the right to invite less than 5
Economic Operators to tender.
The costs of responding to this notice and participation in the process will be borne by each Economic Operator.
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT13JY
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
LPHC will incorporate a minimum 10 calendar day standstill period at the point information on the award of
the contract is communicated to all Economic Operators. The standstill period provides time for unsuccessful
Economic Operators to challenge the award decision before the contracts are entered into. The Utilities
Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of
harm by a breach of the rules to take action in the High Court (Northern Ireland).