Section one: Contracting authority
one.1) Name and addresses
Melin Homes Limited
Ty'r Efail, Lower Mill Field
Pontypool
NP4 0XJ
Procurement.Team@melinhomes.co.uk
Telephone
+44 1495745910
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA24809
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sell2wales.gov.wales
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.sell2wales.gov.wales
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Servicing and Repairs of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors 2024
Reference number
459
two.1.2) Main CPV code
- 50116100 - Electrical-system repair services
two.1.3) Type of contract
Services
two.1.4) Short description
Servicing and Repairs of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors.
two.1.5) Estimated total value
Value excluding VAT: £150,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Servicing of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors
Lot No
1
two.2.2) Additional CPV code(s)
- 50116100 - Electrical-system repair services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
- UKL1 - West Wales and the Valleys
Main site or place of performance
operates in 5 local authority areas; Torfaen, Monmouthshire, Newport, Blaenau Gwent, and Powys
two.2.4) Description of the procurement
4.1 Melin Homes wishes to appoint an experienced service providers to deliver the inspection, testing, maintenance and repair of the fire detection systems, intruder detection, fire detection, emergency lighting and Smoke Ventilation Systems, Automatic windows, and doors, ensuring compliance with all relevant manufacturer requirements, industry, and safety standards.
4.2 It is proposed that the procurement exercise will be divided into lots as detailed below. Bidders may bid for one or both lots.
4.3 The contract will be spilt into LOTS.
LOT 1 – Servicing
LOT 2 – Repairs and Out of Hours
4.4 The resulting applicant will cover the general needs housing, sheltered and supported housing owned by Melin homes, which includes dwellings of various types including flats, maisonettes, and multiple occupancy blocks.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2024
End date
31 January 2026
This contract is subject to renewal
Yes
Description of renewals
The Contract will run for a maximum of 4 years, covering an initial period of 2 years plus an option of extending for a further 2 periods of 1 year (2+1+1=4) following contract signature (the "Initial Term").
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Repairs of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors
Lot No
2
two.2.2) Additional CPV code(s)
- 50116100 - Electrical-system repair services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
- UKL1 - West Wales and the Valleys
Main site or place of performance
Torfaen, Monmouthshire, Newport, Blaenau Gwent, and Powys
two.2.4) Description of the procurement
4.1 Melin Homes wishes to appoint an experienced service providers to deliver the inspection, testing, maintenance and repair of the fire detection systems, intruder detection, fire detection, emergency lighting and Smoke Ventilation Systems, Automatic windows, and doors, ensuring compliance with all relevant manufacturer requirements, industry, and safety standards.
4.2 It is proposed that the procurement exercise will be divided into lots as detailed below. Bidders may bid for one or both lots.
4.3 The contract will be spilt into LOTS
LOT 1 – Servicing
LOT 2 – Repairs and Out of Hours
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2024
End date
31 January 2026
This contract is subject to renewal
Yes
Description of renewals
The Contract will run for a maximum of 4 years, covering an initial period of 2 years plus an option of extending for a further 2 periods of 1 year (2+1+1=4) following contract signature (the "Initial Term").
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 October 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
16 October 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=134816.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Melin Homes Sustainable Communities Fund
14.1 It is Melin Homes' responsibility to deliver and report on Welsh procurement, supply-chain opportunities, resource and waste, targeted recruitment and training (TR&T) and community donations, to enable us to monitor our economic and environmental impact in Wales. Therefore, activities will support this based on the minimum guidelines of 0.5% of the contract value will be payable by the contractor/supplier. Invoicing for the Sustainable Communities Fund sum will be subject to VAT and invoices raised at time agreed at purchase/pre contract.
(WA Ref:134816)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom