- Scope of the procurement
- Lot 1. Supply of whole, semi, skimmed, organic and plan based milk
- Lot 2. Supply of chilled yoghurts, dairy and plant-based alternatives
- Lot 3. Supply of frozen ice cream, dairy and plant alternatives
- Lot 4. Supply of free range eggs
- Lot 5. Supply of cheese, to include mild, mature and specialty
- Lot 6. Supply of whole, semi, skimmed, organic and plan based milk
- Lot 7. Supply of chilled yoghurts, dairy and plant-based alternatives
- Lot 8. Supply of frozen ice cream, dairy and plant alternatives
- Lot 9. Supply of free range eggs
- Lot 10. Supply of cheese, to include mild, mature and specialty
Section one: Contracting authority
one.1) Name and addresses
Monmouthshire County Council
County Hall
Cardiff
CF10 4UW
Corporateandtransport@cardiff.gov.uk
Country
United Kingdom
NUTS code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
http://www.monmouthshire.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Milk, Dairy, Eggs and Associated Services
Reference number
ERFX1000022
two.1.2) Main CPV code
- 15500000 - Dairy products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Council has previously procured its milk and dairy products as part of a wider collaborative framework. The Council is however keen to ensure that food procurement aligns with the Councils ambition to be a zero-carbon county and its wider policies for decarbonisation and socially responsible procurement.
The Council has also undertaken a review of its supply requirements including lotting, supply chain resilience and distribution and delivery needs which has necessitated a stand-alone procurement process to reflect our revised needs. We have introduced an alternative lotting strategy to enable micro and Small Medium Enterprises to access this procurement process, to increase supply chain resilience for essential commodities and to reflect the distribution requirements and geographic extent of the County.
two.1.5) Estimated total value
Value excluding VAT: £272,900
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Supply of whole, semi, skimmed, organic and plan based milk
Lot No
1
two.2.2) Additional CPV code(s)
- 15511000 - Milk
- 15511300 - Skimmed milk
- 15511100 - Pasteurised milk
- 15511200 - Sterilised milk
- 03333000 - Fresh cows' milk
- 03331000 - Fresh milk from sheep and goats
- 03331100 - Sheep's milk
- 03331200 - Goats' milk
- 15511210 - UHT milk
- 15511400 - Semi-skimmed milk
- 15511500 - Full-cream milk
- 15511600 - Condensed milk
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
North Monmouthshire
two.2.4) Description of the procurement
Supply of whole, semi, skimmed, organic and plan based milk to Monmouthshire County Council Sites in North Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £96,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of chilled yoghurts, dairy and plant-based alternatives
Lot No
2
two.2.2) Additional CPV code(s)
- 15551000 - Yoghurt and other fermented milk products
- 15551300 - Yoghurt
- 15551310 - Unflavoured yoghurt
- 15551320 - Flavoured yoghurt
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
North Monmouthshire
two.2.4) Description of the procurement
Supply of chilled yoghurts, dairy and plant-based alternatives to Monmouthshire County Council Sites in North Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £4,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of frozen ice cream, dairy and plant alternatives
Lot No
3
two.2.2) Additional CPV code(s)
- 15555000 - Ice cream and similar products
- 15555100 - Ice cream
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
North Monmouthshire
two.2.4) Description of the procurement
Supply of frozen ice cream, dairy and plant alternatives to Monmouthshire County Council sites in North Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £4,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of free range eggs
Lot No
4
two.2.2) Additional CPV code(s)
- 03142500 - Eggs
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
North Monmouthshire
two.2.4) Description of the procurement
Supply of free range eggs to Monmouthshire County Council Sites in North Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £2,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of cheese, to include mild, mature and specialty
Lot No
5
two.2.2) Additional CPV code(s)
- 15540000 - Cheese products
- 15541000 - Table cheese
- 15542000 - Fresh cheese
- 15542200 - Soft cheese
- 15542300 - Feta cheese
- 15542100 - Cottage cheese
- 15543000 - Grated, powdered, blue-veined and other cheese
- 15543100 - Blue cheese
- 15543200 - Cheddar cheese
- 15543300 - Grated cheese
- 15543400 - Parmesan cheese
- 15544000 - Hard cheese
- 15545000 - Cheese spreads
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
North Monmouthshire
two.2.4) Description of the procurement
Supply of cheese, to include mild, mature and specialty to Monmouthshire County Council sites in North Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £34,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of whole, semi, skimmed, organic and plan based milk
Lot No
6
two.2.2) Additional CPV code(s)
- 15511000 - Milk
- 03331000 - Fresh milk from sheep and goats
- 03331100 - Sheep's milk
- 03331200 - Goats' milk
- 03333000 - Fresh cows' milk
- 15510000 - Milk and cream
- 15511100 - Pasteurised milk
- 15511200 - Sterilised milk
- 15511210 - UHT milk
- 15511300 - Skimmed milk
- 15511400 - Semi-skimmed milk
- 15511500 - Full-cream milk
- 15511600 - Condensed milk
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
South Monmouthshire
two.2.4) Description of the procurement
Supply of whole, semi, skimmed, organic and plan based milk to Monmouthshire County Council Sites in South Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £85,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of chilled yoghurts, dairy and plant-based alternatives
Lot No
7
two.2.2) Additional CPV code(s)
- 15551000 - Yoghurt and other fermented milk products
- 15551300 - Yoghurt
- 15551310 - Unflavoured yoghurt
- 15551320 - Flavoured yoghurt
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
South Monmouthshire
two.2.4) Description of the procurement
Supply of chilled yoghurts, dairy and plant-based alternatives to Monmouthshire County Council sites in South Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £3,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of frozen ice cream, dairy and plant alternatives
Lot No
8
two.2.2) Additional CPV code(s)
- 15555000 - Ice cream and similar products
- 15555100 - Ice cream
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
South Monmouthshire
two.2.4) Description of the procurement
Supply of frozen ice cream, dairy and plant alternatives to Monmouthshire County Council sites in South Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £3,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of free range eggs
Lot No
9
two.2.2) Additional CPV code(s)
- 03142500 - Eggs
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
South Monmouthshire
two.2.4) Description of the procurement
Supply of free range eggs to Monmouthshire County Council Sites in South Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £2,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of cheese, to include mild, mature and specialty
Lot No
10
two.2.2) Additional CPV code(s)
- 15540000 - Cheese products
- 15541000 - Table cheese
- 15542000 - Fresh cheese
- 15542100 - Cottage cheese
- 15542200 - Soft cheese
- 15542300 - Feta cheese
- 15543000 - Grated, powdered, blue-veined and other cheese
- 15543100 - Blue cheese
- 15543200 - Cheddar cheese
- 15543300 - Grated cheese
- 15543400 - Parmesan cheese
- 15544000 - Hard cheese
- 15545000 - Cheese spreads
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
South Monmouthshire
two.2.4) Description of the procurement
Supply of cheese, to include mild, mature and specialty to Monmouthshire County Council sites in South Monmouthshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £23,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-018363
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 26 December 2024
four.2.7) Conditions for opening of tenders
Date
26 September 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=144054.
(WA Ref:144054)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom