Section one: Contracting authority
one.1) Name and addresses
Caerphilly County Borough Council
Penallta House
Hengoed
CF82 7PG
Contact
Annie Pockett
Telephone
+44 1443863352
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ffos Caerffili - Market Operator
Reference number
CCBC/PS2449/23/AP (RQST13966)
two.1.2) Main CPV code
- 70332200 - Commercial property management services
two.1.3) Type of contract
Services
two.1.4) Short description
CCBC is seeking to appoint a market operator for the new Ffos Market in Caerphilly town Centre.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £705,000
two.2) Description
two.2.2) Additional CPV code(s)
- 55900000 - Retail trade services
- 79993000 - Building and facilities management services
- 79400000 - Business and management consultancy and related services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Within the boundaries of Caerphilly County Borough
two.2.4) Description of the procurement
Caerphilly County Borough Council (“the Council”) invites tenders from organisations interested in undertaking the operation and management of a new market in Caerphilly. The Council is proposing to enter into a Market Management Agreement with the selected operator. This will be for a period of three years, with the option to extend for up to a further two years, subject to performance and the Council’s wider plans for the town centre. There may be scope to further extend after the initial two year extension period with the operator subject to performance, cost and to link in with the needs of the wider plans for the town centre depending on the timescales involved.
A proven track record and experience of market management and operation is essential.
The Council is seeking an operator who can help us achieve our vision for the new Caerphilly Market. The range of services to be supplied will include all aspects of the operation of the market, including:
- Management of the market and relationships with traders, ensuring consistent compliance with policies, procedures and regulations.
- Recruitment of new traders, so as to present the best occupier mix.
- Negotiation of rents, including turnover rent for food & beverage traders.
- Collection and reconciliation of stall rents and relevant utility costs and service charges.
- Issuing and renewal of tenancy agreements.
- Holding the Premises Licence for the site, including providing a suitably qualified designated premises supervisor (DPS).
- Management of events and specialist markets/pop-ups.
- Ensuring that suitable health and safety policies and procedures are in place.
- Ensuring the cleanliness of the market, toilets and back of house areas at all times.
- Promotion of the market, and its events via social media, website and other channels.
- Responding to customer, trader and business enquiries about the market.
- Work with the Council to meet financial targets as contained within the Market Business Plan.
- Take responsibility for the maintenance of the containers and other equipment within the market.
The selected operator will be paid a management fee for entering into the Management Agreement. This fee is to be proposed as part of this tender exercise, and agreed with the Council prior to commencement. The costs for this contract will be recuperated via the income generated through the charges for retail, food and beverage spaces as well as through pop ups/ events and other initiatives at the site.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Council has received Welsh Government Grant Funding for the supply and installation of the new Containerised Market place and further funding may become available for this project.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-017094
Section five. Award of contract
Contract No
CCBC/PS2449/23/AP (RQST13966)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 September 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ergo Events Ltd
The TownHall, Ffrwd Crescent
Mountain Ash
CF454AB
Telephone
+44 7866891153
Country
United Kingdom
NUTS code
- UKL15 - Central Valleys
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £705,000
Section six. Complementary information
six.3) Additional information
The Contract will be in the form of a Market Operator Agreement. The Council has stipulated within the Contract Notice, this Contract Award Notice, Specification and Contract terms that it may be a requirement to further extend the contract beyond the additional two-year extension period subject to future town centre plans, funding, and timescales. Any extensions will be agreed on by both parties as required to ensure any continuity of service should it be required and will be managed in accordance with the Procurement Regulations.
(WA Ref:134830)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Caerphilly County Borough Council
Penallta House
Hengoed
CF82 7PG
Telephone
+44 1443863352
Country
United Kingdom