Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ICT-20-025 Printer Cartridges
two.1.2) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply and delivery of Printer Catridges to the Education Authority via further competition under CCS framework RM6059 - Lot 2 Office Supplies
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Supply and delivery of printer cartridges to various locations across EA including schools.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This notice is to extend the current contractual arrangement by 4 months (up to 31st December 2024) to allow time to facilitate a new procurement.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This modification is in accordance with Regulation 72 (1) (e):
It meets each of the following conditions:
(e) where the modifications, irrespective of their value, are not substantial within the meaning of paragraph (8);
Paragrah (8) states:
A modification of a contract or a framework agreement during its term shall be considered substantial for the purposes of paragraph (1)(e) where one or more of the following conditions is met: —
(a) the modification renders the contract or the framework agreement materially different in character from the one initially concluded;
(b) the modification introduces conditions which, had they been part of the initial procurement procedure, would have—
(i) allowed for the admission of other candidates than those initially selected,
(ii) allowed for the acceptance of a tender other than that originally accepted, or
(iii) attracted additional participants in the procurement procedure;
(c) the modification changes the economic balance of the contract or the framework agreement in favour of the contractor in a manner which was not provided for in the initial contract or framework agreement;
(d) the modification extends the scope of the contract or framework agreement considerably;
(e) a new contractor replaces the one to which the contracting authority had initially awarded the contract in cases other than those provided for in paragraph (1)(d).
This proposed modification:
(a) Does not render the contract materially different in character. It is the exact same service being provided for an additional 4 months only.
(b) Does not introduce conditions that;
(i) Would have allowed for admission of other candidates than those initially selected.
(ii)Would have allowed for the acceptance of a tender other than that originally accepted, and
(iii)Would have attracted additional participants to the procurement procedure.
(c) Does not change the economic balance of the contract as no additional value is being added to the original contract value. There is sufficient value remaining on the contract for a 4 month extension;
(d) Does not extend the scope of the contract considerably. This is for an additional 4 months only; and
(e) Does not introduce a new or replacement contractor.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
27 August 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
XMA Ltd
7 Handley Page Way
St Albans
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £4,000,000
Section six. Complementary information
six.3) Additional information
This notice is to extend the current contractual arrangement by 4 months (up to 31st December 2024) to allow time to facilitate a new procurement.
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Country
United Kingdom