Section one: Contracting authority/entity
one.1) Name and addresses
Sheffield Hallam University
City Campus,Howard Street
SHEFFIELD
S11WB
Contact
Procurement Team
strategicprocurement@shu.ac.uk
Telephone
+44 1142253431
Country
United Kingdom
Region code
UKE32 - Sheffield
Companies House
03214465
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
E5 Finance System
Reference number
CW300-CK
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 72212442 - Financial systems software development services
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
Main site or place of performance
Sheffield
two.2.4) Description of the procurement at the time of conclusion of the contract:
Extension of the current E5 Finance System including hosting, maintenance, support and service delivery model. This is a business critical contract for the University.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-027209
Section five. Award of contract/concession
Contract No
2023/S 000-027209
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
24 April 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Advanced Business Software and Solutions Limited
Birmingham
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
Companies House
03214465
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £754,602
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Sheffield Hallam University
Sheffield
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
seven.1.2) Additional CPV code(s)
- 72212442 - Financial systems software development services
seven.1.3) Place of performance
NUTS code
- UKE32 - Sheffield
Main site or place of performance
Sheffield
seven.1.4) Description of the procurement:
Extension of the current E5 Finance System including hosting, maintenance, support and service delivery model. This is a business critical contract for the University.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£754,602
seven.1.7) Name and address of the contractor/concessionaire
Advanced Business Software and Solutions Limited
Birmingham
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
Companies House
03214465
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The total value of the contract was entered in error as 754,602,583 when it should have been 754,603. This was an administration error on our part.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
This section does not apply, the error was an administration error when typing in the value of the contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £754,602,583
Total contract value after the modifications
Value excluding VAT: £754,603