- Scope of the procurement
- Lot 1A. Mechanical & Electrical
- Lot 1B. Air-Conditioning
- Lot 1C. Building Fabric
- Lot 1D. Lifts
- Lot 1E. Fire & Security
- Lot 1F. Doors
- Lot 1G. Passive Fire
- Lot 2A. Mechanical & Electrical
- Lot 2B. Air-Conditioning
- Lot 2C. Building Fabric
- Lot 2D. Lifts
- Lot 2E. Fire & Security
- Lot 2F. Doors
- Lot 2G. Passive Fire
Section one: Contracting authority
one.1) Name and addresses
Cumberland Council
Cumbria House, 107 - 117 Botchergate
Carlisle
CA1 1RD
Contact
Mrs Hayley Samson
hayley.samson@cumberland.gov.uk
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
https://www.cumberland.gov.uk/
Buyer's address
https://www.cumberland.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Reactive, Statutory and Planned Maintenance for Corporate Properties
Reference number
DN688388
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Cumberland Council seeks to appoint competent Service Providers for the undertaking of works associated with Reactive, Statutory and Planned Maintenance for Electrical & Mechanical and Building Fabric for the Council’s Corporate Properties (Sites) in Cumbria.
This services will support the Council’s primary duties under the Health and Safety at Work Act 1974, Control of Substances Hazardous to Health Regulations 2002 and Management of Health and Safety at Work Regulations 1999.
The Contracts are to cover approximately three hundred and thirty eight properties divided into two geographical Lots. Lot 1 is comprised of one hundred and sixty seven properties and Lot 2 is comprised of one of one hundred and seventy one properties. Lot 1 and 2 is subsequently divided into sub-Lots by discipline, as described in the ITT. A separate contract will represent each of the sub-Lots, or a combination of Sub-Lots (dependant on which Lots each successful Tenderer is awarded), and the cumulated contracts (each “a Contract”), (independent of which Lots each Tenderer is awarded), represent together “the Contracts ”.
The Contracts will commence 1st April 2024 and will finish 31st March 2027, with the option, at the Council’s discretion, to extend up to a further 2 years up until 31st March 2029. Such discretion will apply in principle to each of the Contracts but the Council reserves the right not to extend any particular Contract .
Tenderers are permitted to bid for any/all of the Lots and sub-lots, however suppliers are restricted to being awarded no more than 3 sub-lots.
Details of current expenditure are indicative only and the Council does not guarantee any spend against any Contract, or the Contracts cumulatively
two.1.5) Estimated total value
Value excluding VAT: £20,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Mechanical & Electrical
Lot No
1A
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of M&E systems,
• Conventional heating systems,
• Domestic, commercial and catering gas installations,
• Oil fired heating installations,
• Renewable systems such as Ground/Air Source Heat Pumps,
• Piped wet systems,
• Ventilation systems,
• Fixed electrical installations as defined within BS 7671,
• Testing of fixed electrical installations,
• Portable Appliance Testing,
• Stand by power generation and change over equipment,
• Uninterruptible Power Supplies,
• Lightning protection,
• Emergency lighting.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Air-Conditioning
Lot No
1B
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of cooling systems,
• Ducted cooling systems,
• Split air conditioning systems,
• Packaged cooling systems,
• Cooling system controls.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Building Fabric
Lot No
1C
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Inclusive of but not limited to:
• General building,
• Carpentry,
• Decoration and internal/external painting,
• Surface finishing i.e. plastering, rendering,
• Ground works,
• Sub-surface external drainage,
• Pitched & Flat roof repairs,
• Roofer
• Multi skilled operative
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lifts
Lot No
1D
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of passenger and goods lifts.
• Repair and modification as a result of Professional Inspections (LOLER) undertaken by the Councils Insurer.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fire & Security
Lot No
1E
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of fire and security systems,
• Access control systems such as Paxton Net 2,
• Testing of active fire protection measures,
• Fire/intruder alarm monitoring.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Doors
Lot No
1F
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
• Industrial doors,
• Roller shutter doors,
• Vehicle barriers/gates
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Passive Fire
Lot No
1G
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
• Fire door repair/inspection,
• Fire stopping repair/inspection,
• Repair of fire rated building fabric.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Mechanical & Electrical
Lot No
2A
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of M&E systems,
• Conventional heating systems,
• Domestic, commercial and catering gas installations,
• Oil fired heating installations,
• Renewable systems such as Ground/Air Source Heat Pumps,
• Piped wet systems,
• Ventilation systems,
• Fixed electrical installations as defined within BS 7671,
• Testing of fixed electrical installations,
• Portable Appliance Testing,
• Stand by power generation and change over equipment,
• Uninterruptible Power Supplies,
• Lightning protection,
• Emergency lighting.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Air-Conditioning
Lot No
2B
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of cooling systems,
• Ducted cooling systems,
• Split air conditioning systems,
• Packaged cooling systems,
• Cooling system controls.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Building Fabric
Lot No
2C
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Inclusive of but not limited to:
• General building,
• Carpentry,
• Decoration and internal/external painting,
• Surface finishing i.e. plastering, rendering,
• Ground works,
• Sub-surface external drainage,
• Pitched & Flat roof repairs,
• Roofer
• Multi skilled operative
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lifts
Lot No
2D
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of passenger and goods lifts.
• Repair and modification as a result of Professional Inspections (LOLER) undertaken by the Councils Insurer.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fire & Security
Lot No
2E
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of fire and security systems,
• Access control systems such as Paxton Net 2,
• Testing of active fire protection measures,
• Fire/intruder alarm monitoring.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Doors
Lot No
2F
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
• Industrial doors,
• Roller shutter doors,
• Vehicle barriers/gates
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Passive Fire
Lot No
2G
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
• Fire door repair/inspection,
• Fire stopping repair/inspection,
• Repair of fire rated building fabric.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN688388 in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity.
To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Cumberland Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumberland Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the authority's supplier audits on all aspects of diversity.
The contracting authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.
The contracting authority reserve the right to use any electronic portal during the life of the agreement.
The value provided in Section II.1.5 is the estimate cumulative value over all contracts. Please refer to the ITT document for the estimated values for each contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
13 October 2023
Local time
12:00pm
Changed to:
Date
18 October 2023
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
13 October 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court of England
London
Country
United Kingdom