Section one: Contracting authority
one.1) Name and addresses
West Lancashire Borough Council
52 Derby Street
Ormskirk
L39 2DF
etenders@rand-associates.co.uk
Country
United Kingdom
Region code
UKD7 - Merseyside
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://etenders.rand-associates.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenders.rand-associates.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenders.rand-associates.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
West Lancashire Borough Council - Framework for Support Trades
Reference number
WLBC10405
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Contracting Authority wish to appoint a Framework of Contractors for the undertaking of repairs, renewals, reinstatements and improvements in respect of the following Specialist Trades;
Lot 1 - Paving Works
Lot 2 - Fencing Works
Lot 3 - Drainage and Sewage Works
Lot 4.- Asphalt Works
Lot 5 - Roofing Works
Lot 6 - Plumbing Works
Lot 7.- House and Communal Clearance
Lot 8 - Scaffolding
The Framework will be for a 4 year period and the initial call-off contracts will be for 36 months commencing on or about the 1st December 2024 with the option to be extended for a further two years. The Framework Agreement will be based on the JCT Framework Agreement 2016 (FA2016) with the underlying Call-Off Contracts being based on
The Articles, Contract Details and Contract Conditions of the NHF Form of Contract 2023 with amendments together with:
• Preliminaries;
• Technical Specification of Materials and Workmanship;
• M3NHF Schedule of Rates: Responsive Maintenance and Void Property Works Version 7.2
• KPI Framework;
• Price Framework
Provider's Method Statements
Provider's Social Value Offer
The Contracting Authority's mission is to create sustainable communities and they are committed to making a positive difference . The quality of the service to be provided by the Contractors is therefore of paramount importance and the
Contracting Authority is therefore seeking Contractors who can deliver the service required to the highest possible standards and can demonstrate a proven track record for successfully and expeditiously competing this type of Work.
two.1.5) Estimated total value
Value excluding VAT: £1,450,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Paving Works
Lot No
1
two.2.2) Additional CPV code(s)
- 45233222 - Paving and asphalting works
- 45233340 - Foundation work for footpaths
- 45432112 - Laying of paving
two.2.3) Place of performance
NUTS codes
- UKD7 - Merseyside
two.2.4) Description of the procurement
The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake Paving Works (Precast Concrete, Insitu Concrete, Tarmacadam, Block and other type of hard landscaping paving) as responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405
two.2) Description
two.2.1) Title
Lot 2 - Fencing Works
Lot No
2
two.2.2) Additional CPV code(s)
- 45340000 - Fencing, railing and safety equipment installation work
two.2.3) Place of performance
NUTS codes
- UKD7 - Merseyside
two.2.4) Description of the procurement
The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake Fencing Works (ChainLink, Boarded, Palisade, Post and Rail and other types of Fencing),) as responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405
two.2) Description
two.2.1) Title
Lot 3 - Drainage and Sewage Works
Lot No
3
two.2.2) Additional CPV code(s)
- 45111240 - Ground-drainage work
- 45232400 - Sewer construction work
- 45232410 - Sewerage work
- 45232411 - Foul-water piping construction work
- 45232420 - Sewage work
- 45232440 - Construction work for sewage pipes
- 45232450 - Drainage construction works
- 45232451 - Drainage and surface works
- 45232452 - Drainage works
- 45332000 - Plumbing and drain-laying work
two.2.3) Place of performance
NUTS codes
- UKD7 - Merseyside
two.2.4) Description of the procurement
The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake Drainage and Sewage Works (Surface Water, Foul Drainage and Manholes, Interceptors, Land Drainage and Soakaways) as responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405
two.2) Description
two.2.1) Title
Lot 4 - Asphalt Works
Lot No
4
two.2.2) Additional CPV code(s)
- 45233222 - Paving and asphalting works
two.2.3) Place of performance
NUTS codes
- UKD7 - Merseyside
two.2.4) Description of the procurement
The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake Hot and Cold Asphalt Works (Damp proof membranes, Roofing, Paving) as responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405
two.2) Description
two.2.1) Title
Lot 5 - Roofing Works
Lot No
5
two.2.2) Additional CPV code(s)
- 45260000 - Roof works and other special trade construction works
two.2.3) Place of performance
NUTS codes
- UKD7 - Merseyside
two.2.4) Description of the procurement
The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake Roofing Works (Pitched and Flat Roofing including Rainwater Goods and Fascia, bargeboards and Soffits) as responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405
two.2) Description
two.2.1) Title
Lot 6 - Plumbing Works
Lot No
6
two.2.2) Additional CPV code(s)
- 45330000 - Plumbing and sanitary works
two.2.3) Place of performance
NUTS codes
- UKD7 - Merseyside
two.2.4) Description of the procurement
The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake Plumbing Works (Internal and External plumbing, Sanitary Fittings etc ) as responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405
two.2) Description
two.2.1) Title
Lot 7 - House and Communal Clearance
Lot No
7
two.2.2) Additional CPV code(s)
- 45111000 - Demolition, site preparation and clearance work
two.2.3) Place of performance
NUTS codes
- UKD7 - Merseyside
two.2.4) Description of the procurement
The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake House and Communal Clearance (House Clearance and Disposal including environmental waste, Communal Clearance of Common Parts, Estate Clearance including fly tipping) in conjunction with responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405
two.2) Description
two.2.1) Title
Lot 8 - Scaffolding
Lot No
8
two.2.2) Additional CPV code(s)
- 45262100 - Scaffolding work
- 45262110 - Scaffolding dismantling work
two.2.3) Place of performance
NUTS codes
- UKD7 - Merseyside
two.2.4) Description of the procurement
The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake Scaffolding Works (Tubular and System Scaffolding, Towers etc) to faciltate responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 September 2024
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
All documentation can be downloaded from https://etenders.rand-associates.co.uk
This portal is for the downloading of the draft procurement documentation, submission of tenders and communicating requests for and responses to clarifications.
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405
Economic operators may seek clarification where they consider any part of the procurement documentation is unclear.
All queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 12.09.2024, this will provide an audit trail of all clarification requests and responses issued.
It will not be possible to respond to any queries received after that stipulated date and time. It is the Economic Operators responsibility to regularly monitor communications raised and issued through the Portal.
Response to requests for clarification will be communicated to all Economic Operators through the portal secure email messaging system.
When uploading Tender Documentation , Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time.
DO NOT WAIT until too near the closing time on the return date. The closing deadline for uploading completed tender documentation is the 23.09.2024 at 12.00 noon.
Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline.
Tenders and supporting documentation must be visible to the Contracting Authority and their advisers only after the closing deadline. Should Economic Operators have any queries or experience difficulties with the registration or download/upload system they should contact the eTenders@Rand help desk by email etenders@rand-associates.co.uk
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to all Economic Operators.
The standstill period provides time for unsuccessful Economic Operators to challenge the award decision before a Contract is entered into. The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or who are are risk of harm by a breach of the Regulations to take action in the High Court.
After the expiry of the 10 day standstill period, the Contracting Authority will unless prevented by order of the High Court, conclude and enter the Contract.
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 4AS
Country
United Kingdom