Section one: Contracting authority
one.1) Name and addresses
Horserace Betting Levy Board
10 South Colonnade
LONDON
E144PU
Contact
Neil Perry
Telephone
+44 2075044013
Country
United Kingdom
Region code
UKI42 - Tower Hamlets
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.hblb.com/contracts
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Collection and consolidation of British Horserace Betting Data
two.1.2) Main CPV code
- 72314000 - Data collection and collation services
two.1.3) Type of contract
Services
two.1.4) Short description
Collection, anonymisation, amalgamation and provision of race by race turnover and gross win betting data from participating bookmakers for all races taking place in Great Britain; the data is to be provided to the Horserace Betting Levy Board for onward sharing with participating bookmakers (those operators who are providing betting data). Currently there are seven participating bookmakers.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72316000 - Data analysis services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Three-year contract for the collection, anonymisation and amalgamation of race by race turnover and gross win betting data for all races taking place in Great Britain, for provision (at race by race level) to the Horserace Betting Levy Board and participating bookmakers.
The successful bidder must be able to demonstrate, based on relevant previous experience, the ability and resource capacity to source and then accurately, securely and quickly process around one million items of commercially sensitive data per annum, comprising twelve monthly data feeds.
The data will be provided by a number of separate betting operators: thus, the successful bidder must also be able to prove the ability to deal with multiple sources of input during a single process, as well as liaising successfully with multiple organisations; including, where needed, fast and accurate resolution of any data quality issues. Good relationship management with the participating betting operators, who provide the data voluntarily, will be essential.
The data is commercially sensitive and will be used across a range of areas, making both data security and accuracy paramount; the successful bidder must thus also be able to demonstrate robust digital security, including secure methods of data transfer and data handling, and data quality assurance procedures. Given the confidential nature of the data being processed, the successful bidder will need to have demonstrated that it is Cyber Essentials Plus (or higher) qualified. Additionally, the successful bidder will need to operate, as an organisation, under non-disclosure agreements with both the Horserace Betting Levy Board and participating bookmakers.
The collection of race by race data from betting operators, and the provision of that data in anonymised and amalgamated form to the Horserace Betting Levy Board, will occur monthly in the first instance, though more frequent data collection and provision may be needed by exception. The successful bidder will need to demonstrate the resource capacity to cope with this circumstance.
The data supplied by betting operators will comprise, at a minimum, race identifiers; digital, retail and total betting turnover data; and digital, retail and total gross win data. This information will need to be amalgamated with a separate data set, provided by the Horserace Betting Levy Board, comprising further race by race details, including, but not limited to, race code, type and distance.
Race by race betting data should be collected from the betting operators by the end of the third working day of each month. The Horserace Betting Levy Board will provide a partial racing data set to the successful bidder by the first working day of each month, to enable sense checking of the betting data, followed by a full racing data set, for amalgamation with the betting data, on or around the 8th of the month. The successful bidder would be expected to provide the full data set to the Horserace Betting Levy Board within three working days of receipt of the full racing data set.
A high level of data quality is essential and the data supplied by the successful bidder to the Horserace Betting Levy Board, which will be shared onwards with participating betting operators, will be subject to review upon receipt. The Horserace Betting Levy Board may ask questions relating to the data supplied and, if necessary, request a review meeting. The successful bidder must be able to demonstrate robust data quality procedures, including strong internal verification processes and comparison of contemporary and historic trends when assessing the betting data prior to provision; and also the resource capacity to deal with any resulting questions.
The duration of the contract is three years.
Tenders should be submitted to dcpt@hblb.org.uk
two.2.5) Award criteria
Quality criterion - Name: Understanding of Task / Weighting: 10
Quality criterion - Name: Relevant Experience / Weighting: 10
Quality criterion - Name: Operational Capability / Weighting: 10
Quality criterion - Name: Digital Security / Weighting: 10
Quality criterion - Name: Quality Assurance / Weighting: 10
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract may be extended for an additional two years subject to agreement from both parties and participating bookmakers.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The successful bidder must be able to demonstrate, based on relevant previous experience, the ability and resource capacity to source and then accurately, securely and quickly process around one million items of commercially sensitive data per annum, split into twelve monthly data feeds.
Given the confidential nature of the data being processed, the successful bidder will need to have demonstrated that it is Cyber Essentials Plus qualified (or higher).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 October 2023
Local time
11:59pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 October 2023
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Three years.
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Horserace Betting Levy Board
10 South Colonnade
London
E14 4PU
Telephone
+44 2075044013
Country
United Kingdom