Section one: Contracting authority
one.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
Contact
Cardiff Food Challenge
Telephone
+44 2920873732
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
one.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
Telephone
+44 2920873732
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
one.1) Name and addresses
Monmouthshire County Council
County Hall, Rhadyr
Usk
NP15 1GA
Telephone
+44 1633644644
Country
United Kingdom
NUTS code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
http://www.monmouthshire.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
one.1) Name and addresses
Llywodraeth Cymru / Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Caerdydd / Cardiff
CF10 3NQ
CPSProcurementAdvice@gov.wales
Telephone
+44 3000257095
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://sbri.simplydo.co.uk/challenges/public
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://sbri.simplydo.co.uk/challenges/public
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Sustainable Production and Supply of Food Challenge
two.1.2) Main CPV code
- 77110000 - Services incidental to agricultural production
two.1.3) Type of contract
Services
two.1.4) Short description
This competition is a ‘first of a kind’ demonstrator initiative, on behalf of Cardiff Capital Region (CCR), Cardiff Council and Monmouthshire Council to accelerate innovation in the CCR region and enable projects to develop innovative solutions which can significantly improve the sustainable production and supply of food.
Your project must focus one or more of the following themes:
- Approaches to encourage and enhance knowledge within schools of the health benefits by sourcing from local food supply chains.
- Dynamic integrated tools that optimize the supply and distribution of local food supplies.
- Maximising renewable energy generation and local utilization from farm (and growing) assets whilst maintaining agricultural yields.
- Innovative farming practices to reduce carbon emissions and increase yield
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77110000 - Services incidental to agricultural production
- 15000000 - Food, beverages, tobacco and related products
- 15881000 - Homogenised food preparations
- 15800000 - Miscellaneous food products
- 15894000 - Processed food products
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 15894200 - Prepared meals
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
- UKL21 - Monmouthshire and Newport
Main site or place of performance
Applicable to the Cardiff City Region
two.2.4) Description of the procurement
This competition is a ‘first of a kind’ demonstrator initiative, on behalf of Cardiff Capital Region (CCR), Cardiff Council and Monmouthshire Council to accelerate innovation in the CCR region and enable projects to develop innovative solutions which can significantly improve the sustainable production and supply of food.
Your project must focus one or more of the following themes:
- Approaches to encourage and enhance knowledge within schools of the health benefits by sourcing from local food supply chains.
- Dynamic integrated tools that optimize the supply and distribution of local food supplies.
- Maximising renewable energy generation and local utilization from farm (and growing) assets whilst maintaining agricultural yields.
- Innovative farming practices to reduce carbon emissions and increase yield:
We are looking for applicants that can evidence identified partners / future customers, for the entirety of the project. The potential partner can be a public sector organisation, farmer or any other relevant party looking to tackle such a challenge, but they must be based in the CCR Region.
For more information on the background and scope of the competition please go to
https://sbri.simplydo.co.uk/challenges/public and click on the themes to register to attend an online briefing event.
Alternatively, you may register for the briefing event via https://www.eventbrite.com/e/the-sustainable-production-and-supply-of-food-challenge-tickets-695930997347
A recording of the briefing will be made available.
Any adoption and implementation of a solution from this competition would be subject to a separate, possible competitive, procurement exercise. This competition does not cover the purchase of any solution.
In applying to this competition, you are entering into a competitive process. This competition closes at 10am UK time on the date of the deadline.
Technical and functional requirements
- The demonstrator initiatives will be specifically centred around the ecosystems of Monmouthshire and Cardiff city region in South Wales. Solution holders will be expected to be working directly with the CCR regional stakeholders and CCR Staff in this area of South Wales.
- Although carbon impact in conducting business is a primary concern to the CCR Challenge Fund and kept to a minimum where possible, some travel to South Wales would be expected where deemed necessary.
- Applications invited to proceed with a demonstrator model will be contracted under Cardiff City Council using the standard SBRI (Small Business Research Initiative) contracting templates.
- Invitations for pitching will be TRL 5 innovative approaches or above. TRL 5 innovative tech (and process) solutions can be deployed whilst demonstrating reasonable and surmountable costs for adoption within the user groups targeted.
- Deployment and focus within the Monmouthshire and Cardiff area with a view to being scaled to the wider CCR region.
- Demonstrator models will be deployed in South Wales and therefore lead organisations and collaborative partners based in Wales would be of particular interest.
- Solutions that can demonstrate intention to strengthen local supply chains or local economy opportunities will also be keenly observed.
- Demonstration of solutions that can be delivered within the required timescales will be required. We are looking for new and emerging innovations to create an evidence base for further development and scale, considering affordability and practicality.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
13 November 2023
End date
30 September 2024
This contract is subject to renewal
Yes
Description of renewals
The second phase is the scale up phase. Scale Up contracts are intended to provide organisations, successful in the demonstrator phase, with an opportunity to scale up their innovative solutions and it is intended that projects will run for a maximum of 12 months.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 8
Objective criteria for choosing the limited number of candidates:
It is anticipated that up to 8 feasibility studies will be funded for Phase 1 please refer to food challenge documents for full details.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Innovation partnership
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 October 2023
Local time
10:00am
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
30 October 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
For submission and access to full documents please use the following
https://sbri.simplydo.co.uk/challenges/public
Timescales:
- Competition Launch: 29th August 2023
- Competition Briefing Webinar: w/c 18th September 2023.
- Deadline for applications: 10am 9th October 2023
- Finalist for pitching notified: 24th October 2023
- Pitching sessions with CRR Stakeholders: w/c 30th October 2023
- Winners announced for demonstrator study funding: 13th November 2023
Please note:
- The procurement is subject to grant funding and the Council reserves the right not to award and/or not proceed with the procurement.
- The Council reserves the right to terminate the contract and/or not proceed to the next stage/phase should the grant be withdrawn, reduced, reclaimed, or withheld.
- The Council has the right to reclaim, withhold and/or withdrawn in the same circumstances as the grant conditions (referred to above).
- The recipient(s) of the scale up contract(s) will be required to report on actual impact throughout project lifetime and will be required to participate in post-project monitoring and evaluation with Cardiff Council, Cardiff Capital Region, and Welsh Government for at least 2 years post-project completion.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=134414.
(WA Ref:134414)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom