Section one: Contracting authority
one.1) Name and addresses
University Hospitals Dorset NHS Foundation Trust
Management Offices, Poole Hospital, Longfleet Road
POOLE
BH15 2JB
Contact
Ryan Fellows
Country
United Kingdom
Region code
UKK24 - Bournemouth, Christchurch and Poole
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electoral Services & Membership Database
Reference number
UHD/03121/SF
two.1.2) Main CPV code
- 75122000 - Administrative healthcare services
two.1.3) Type of contract
Services
two.1.4) Short description
University Hospitals Dorset NHS FT is seeking a provider for a membership database and election services, the next scheduled elections are due to take place in late 2025 and late 2026. However, the need for additional elections may arise during the contract period. (An additional election may be required in the early stages of 2025).
two.1.5) Estimated total value
Value excluding VAT: £140,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79560000 - Filing services
- 48612000 - Database-management system
- 22821000 - Electoral forms
- 48613000 - Electronic data management (EDM)
- 75122000 - Administrative healthcare services
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
two.2.4) Description of the procurement
To have a secure, comprehensive and accurate membership database compliant with all applicable laws, regulations, statutory guidance and the Trust’s Constitution, which is easily accessible for the purpose of data interrogation, reporting and for Governor election purposes.
To have comprehensive and accurate electoral services, compliant with all applicable laws, regulations, statutory guidance and the Trust’s Constitution.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 10
Cost criterion - Name: Price / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £116,666
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2029
This contract is subject to renewal
Yes
Description of renewals
180 days prior to end of contract
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Services will be delivered in line with UHD constitution.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
24 September 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court and Court of Appeal of England and Wales
Strand
London
WC2A 2LL
internationalrelationsrudicialoffice@judiciary.uk
Country
United Kingdom