Scope
Reference
Project_12389
Description
FCDO Global Travel consolidation programme. FCDO are procuring for a Global Travel Provider who can support our complex global travel requirements.
The FCDO employs more than 17000 staff in 179 countries. There is a very diverse range of user groups, requiring the flexibility to initiate travel from any location to any destination, including from overseas back to UK or another destination, and may involve flexible tickets, group traveling arrangements, families travelling with dependents, and delegations travelling to international events.
Requirements may include;
Flights
Train travel
Accommodation
Visa provision
Health and Welfare travel arrangements for officers and dependents (to bring them to the UK or to another designated location for health checks/investigations/treatment)
Assistance with drawdowns for staff serving overseas (in times of crisis when staff need to leave Post quickly) and drawbacks (when they subsequently return to Post)
Children's journeys (provision for children at boarding school in the UK to visit their parents during school holidays)
Rapid Deployment Team travel provision in times of crisis
Out of hours assistance for FCDO members of staff travelling on business in times of crisis/emergency
Travel arrangements for Ministers and members of their private offices
MI Reporting provision for the whole range of travel spend, behaviours, in/out of policy etc
Bespoke carbon reporting to inform our UK Government Greening requirements
Coordination of the King's Messenger journeys
AI and IT capability with high levels of security to mitigate data breaches
Total value (estimated)
- £21,000,000 excluding VAT
- £25,200,000 including VAT
Contract dates (estimated)
- 7 August 2027 to 6 August 2032
- Possible extension to 6 August 2035
- 8 years
Main category
Services
CPV classifications
- 63516000 - Travel management services
- 63515000 - Travel services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
15 June 2026
Procedure
Above or below total value threshold
Above or equal to threshold
Contracting authority
Foreign, Commonwealth and Development Office
- Public Procurement Organisation Number: PXRR-8771-PHVX
King Charles Street
London
SW1A 2AH
United Kingdom
Email: commercial.smi@fcdo.gov.uk
Website: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Region: UKI32 - Westminster
Organisation type: Public authority - central government