Section one: Contracting authority
one.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
Contact
Joyce Boutiche
joyce.boutiche@renfrewshire.gov.uk
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.renfrewshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Council Wide Door Entry, CCTV & Digital Aerial Maintenance and Reactive Repairs
Reference number
RC-CPU-21-106
two.1.2) Main CPV code
- 50610000 - Repair and maintenance services of security equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Renfrewshire Council requires a maintenance contractor to act on its behalf to provide both, Planned Preventative Maintenance (PPM), Servicing and Reactive Maintenance to fifteen (15) High Rise Buildings, nine (9) Sheltered Housing complexes and various other identified housing properties. This work will entail the maintenance and repair of the Door Entry, CCTV and Digital Aerial Systems within the High Rise Properties and the CCTV and Digital Aerial Systems within the Sheltered Housing and other identified properties.
two.1.5) Estimated total value
Value excluding VAT: £425,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 92222000 - Closed circuit television services
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
two.2.4) Description of the procurement
Renfrewshire Council requires a maintenance contractor to act on its behalf to provide both, Planned Preventative Maintenance (PPM), Servicing and Reactive Maintenance to fifteen (15) High Rise Buildings, nine (9) Sheltered Housing complexes and various other identified housing properties. This work will entail the maintenance and repair of the Door Entry, CCTV and Digital Aerial Systems within the High Rise Properties and the CCTV and Digital Aerial Systems within the Sheltered Housing and other identified properties.
two.2.5) Award criteria
Quality criterion - Name: Methodology and Approach / Weighting: 15
Quality criterion - Name: Reporting / Weighting: 5
Quality criterion - Name: Working Within an Occupied Dwelling / Weighting: 5
Quality criterion - Name: Community Benefits Outcome Menu / Weighting: 6
Quality criterion - Name: Community Benefits Methodology / Weighting: 4
Quality criterion - Name: Fair Work Practices / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract will be for three (3) years with the option to extend for up to a further two (2) 1 year periods, subject to satisfactory operation and performance, up to a maximum contract period of five (5) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
This contract will include performance conditions relating to fair working practices and community benefits. The performance conditions are detailed within the conditions of contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
29 November 2021
Local time
12:00pm
Changed to:
Date
6 December 2021
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 28 April 2022
four.2.7) Conditions for opening of tenders
Date
29 November 2021
Local time
12:00pm
Place
Tenders will be opened remotely at home using an opening committee on PCS-T with two procurement officers
Information about authorised persons and opening procedure
Tenders will be opened remotely at home using an opening committee on PCS-T with two procurement officers
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please note that following the issue of the tender documentation, all questions and communications relating to this tender must be posted via the Public Contracts Scotland-Tender system Messaging Area. This ensures fairness and transparency to all interested parties.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 19376. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please refer to ITT
(SC Ref:670469)
six.4) Procedures for review
six.4.1) Review body
See VI.4.3) below
UK
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
See VI.4.3) below
UK
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI2015/446,as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations
six.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom