- Scope of the procurement
- Lot 1. Property (Including leasehold residential properties)
- Lot 2. Fidelity Guarantee
- Lot 3. Liability / Casualty Professional Indemnity, Officials Indemnity
- Lot 4. Motor Vehicle Insurance
- Lot 5. Engineering Inspection
- Lot 6. Museum and Fine Art Insurance
- Lot 7. Combined Package of lots 1-4
- Lot 8. Asbestos Liability Insurance
Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Ms Claire Thompson
Telephone
+44 7557541773
Country
United Kingdom
Region code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Insurance and Claims Handling Services
Reference number
DN634796
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
Insurance and Claims Handling Services
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of insurance and claims handling services.
The Council proposes to enter into one or more Contract(s) for a maximum period of 3 years (with the option to extend for a period or periods up to an additional two years) with the successful Tenderer(s) (Supplier).
The anticipated service commencement date is 01 January 2023. The Services have been divided into work packages (Lots) and Tenderers are invited to bid for all or any of the following Lots:
1. Property (including Leasehold Residential Properties)
2. Fidelity Guarantee
3. Combined Liability
4. Motor Fleet
5. Combined Engineering
6. Museum/Fine Arts
7. Package Lot
8. Asbestos Removal Liability
The initial contract term is 36 months with an option to extend for a further 48 months (2 periods of 24 months) for a potential total contract term of 7 years as stated in the ITT documents.
Estimated contract spend is outlined below.
Full details relating to the Services are provided in the tender documents.
Lot No Description Total Estimated Lot Value for 3 year initial term contract
1 Property £525,000-£825,000
2 Fidelity Guarantee £72,000-£132,000
3 Liability / Casualty Professional Indemnity, Officials Indemnity £1,086,000-£1,386,000
4 Motor £666,000-£966,000
5 Engineering Inspection £96,000-£156,000
6 Museum and Fine Art £69,000-£99,000
7 Combined Package lot of items 1-4 £2,349,000-£3,309,000
8 Asbestos Liability £21,000-£36000
Total Range: £4,884,000-£6,039,000
Lot No Description Total Estimated Lot Value for maximum 7 years contract
1 Property £1,225,000-£1,925,000
2 Fidelity Guarantee £168,000-£308,000
3 Liability / Casualty Professional Indemnity, Officials Indemnity £2,534,000-£3,234,000
4 Motor £1.554,000-£2,554,000
5 Engineering Inspection £224,000-£364,000
6 Museum and Fine Art £161,000-£231,000
7 Combined Package lot of items 1-4 £5,481,000-£7,721,000
8 Asbestos Liability £49,000-£84,000
Total Range: £11,396,000-£14,091,000
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 24 October 2022, 1200 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 31 October 2022, 1400 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Property (Including leasehold residential properties)
Lot No
1
two.2.2) Additional CPV code(s)
- 66515200 - Property insurance services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Property including general, commercial, educational, solar farms, housing and leasehold.
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is £525,000 - £825,000
Estimated cost range for 7 year term is £1,225,000-£1,925,000
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fidelity Guarantee
Lot No
2
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Fidelity Guarantee Insurance.
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is £72,000-£132,000
Estimated cost range for 7 year term is £168,000-£308,000
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Liability / Casualty Professional Indemnity, Officials Indemnity
Lot No
3
two.2.2) Additional CPV code(s)
- 66516000 - Liability insurance services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Public liability, employers liability, professional indemnity, officials indemnity.
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is £1,086,000-£1,386,000
Estimated cost range for 7 year term is £2,534,000-£3,234,000
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Motor Vehicle Insurance
Lot No
4
two.2.2) Additional CPV code(s)
- 66514110 - Motor vehicle insurance services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Main fleet vehicle insurance and schools motor vehicle insurance.
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is ££666,000-£966,000
Estimated cost range for 7 year term is £1,554,000-£2,554,000
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Engineering Inspection
Lot No
5
two.2.2) Additional CPV code(s)
- 66519000 - Engineering, auxiliary, average, loss, actuarial and salvage insurance services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Engineering inspection.
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is £96,000-£156,000
Estimated cost range for 7 year term is £224,000-£364,000
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Museum and Fine Art Insurance
Lot No
6
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Museum and fine art insurance.
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is £69,000-£99,000
Estimated cost range for 7 year term is £161,000-£231,000
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Combined Package of lots 1-4
Lot No
7
two.2.2) Additional CPV code(s)
- 66514110 - Motor vehicle insurance services
- 66515200 - Property insurance services
- 66516400 - General liability insurance services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Combined Package of lots 1-4 including:
Property
Fidelity Guarantee
Liability
Motor
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is £2,349,000-£3,309,000
Estimated cost range for 7 year term is £5,841,000-£7,721,000
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Asbestos Liability Insurance
Lot No
8
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Asbestos Liability Insurance.
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is £21,000-£36,000
Estimated cost range for 7 year term is £49,000-£84,000
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
In the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 October 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
31 October 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
Country
United Kingdom