Section one: Contracting authority
one.1) Name and addresses
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (Defra Network eTendering Portal)
Seacole Building, 2 Marsham Street
London
SW1P 4DF
Contact
Judith Gyamfi
dgc.ncea.commercial@defra.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
Buyer's address
https://defra-family.force.com/s/Welcome
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Bespoke soil sampling equipment for England Ecosystem Survey
two.1.2) Main CPV code
- 73200000 - Research and development consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of bespoke soil sampling equipment that were jointly developed by Natural England, Van Walt (supplier in England) and AMS (manufacturer in the USA). The equipment is required for England Ecosystem Survey soil sampling and assessment surveys.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £165,430.25
two.2) Description
two.2.2) Additional CPV code(s)
- 73200000 - Research and development consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Single Tender Action
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Single Tender Action with Van Walt UK under the Public Contract Regulations 2015: Regulation 32 (2) (b) (ii) – the negotiated procedure without prior publication may be used for public words contracts, public supply contracts and public service contracts in any of the following cases: - (b) where the works, suppliers or services can be supplied only by a particular economic operator for any of the following reasons: - (ii) competition is absent for technical reasons.
Van Walt are the sole supplier of bespoke equipment produced by AMS (a US company). There is no option to source alternative equipment that could maintain consistency with scientific protocols and methodologies undertaken to date.
). The equipment was used in year 1 of the survey. 24 sets of equipment were purchased previously with the value exceeding £200k. They will be used together with new sets as the number of survey teams will be double compared to 2023/24 survey season.
This STA relates to the procurement of some additional pieces of this equipment, required to fulfil this year’s survey scope and the three future years, should funding be available. Switching to different equipment would render data collected so far incomparable with new data.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 July 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Van Walt Ltd
Prestwick Lane Grayswood
Grayswood
GU27 2DU
Country
United Kingdom
NUTS code
- UKJ25 - West Surrey
National registration number
1607564
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £165,430.25
Lowest offer: £165,430.25 / Highest offer: £165,430.25 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Body
N/A
N/A
N/A
publicprocurementreview@cabinetoffice.gov.uk
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.4) Service from which information about the review procedure may be obtained
Public Procurement Review Body
N/A
N/A
N/A
publicprocurementreview@cabinetoffice.gov.uk
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit