Section one: Contracting authority
one.1) Name and addresses
Drumbeat School & ASD Service
Roundtable Road
Downham
BR1 5LE
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 07970661087
Country
United Kingdom
Region code
UKI - London
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.drumbeatasd.org/website/home/439735
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://drumbeatasd.eschools.co.uk/website/tender/622306
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Drumbeat School - ICT Managed Service
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Drumbeat School and ASD Service is a 4-19 special needs school for autism in the London borough of Lewisham.
Drumbeat is a community school encompassing 225 pupils of which 80 are engaged in 14-19 study. The schools is split across two main sites. The Primary and KS3 pupils are based at the Roundtable road site in Downham and the Brockley site is a purpose built 14-19 campus for the KS4 and 6th Form pupils.
The Drumbeat vision is to do things the 'Drumbeat Way'. Children get more than education, they get a chance to improve their life. Opportunities to travel, getting involved with the community, doing charity work and progress to college mean we aim high for every child in our care. We want to open doors so that their lives have more choice. This takes patience and resilience but our promise is that we will support and help pupils to find a way through by both excellent teaching and providing amazing experiences where learning is fun and relevant to all needs.
The Drumbeat Values are:
Excellence, Resilience, Challenge, Success, Independence
The school website is https://www.drumbeatasd.org/website/home/439735
Drumbeat is currently supported by:
• An external organisation who provide onsite and remote support with a fixed contract until the end of the Autumn term 2022
Going forward - This procurement
This procurement encompasses a full outsource of the ICT service for the School to a single supplier.
Further details regarding timescales are noted below but in summary this is advertised as a maximum 5 year service with start and end dates as follows:
• Service start date - 17th December 2022
• Service end date - 16th December 2027
The companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include all equipment and service regarding ICT, including but not be limited to;
• strategic advice and direction to the School regarding ICT
• a core onsite term time service - 42 weeks
• remote monitoring and management 24x7x365
• service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets
two.1.5) Estimated total value
Value excluding VAT: £900,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
- 48190000 - Educational software package
- 48200000 - Networking, Internet and intranet software package
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Drumbeat School and ASD Service is a 4-19 special needs school for autism in the London borough of Lewisham.
Drumbeat is a community school encompassing 225 pupils of which 80 are engaged in 14-19 study. The schools is split across two main sites. The Primary and KS3 pupils are based at the Roundtable road site in Downham and the Brockley site is a purpose built 14-19 campus for the KS4 and 6th Form pupils.
The Drumbeat vision is to do things the 'Drumbeat Way'. Children get more than education, they get a chance to improve their life. Opportunities to travel, getting involved with the community, doing charity work and progress to college mean we aim high for every child in our care. We want to open doors so that their lives have more choice. This takes patience and resilience but our promise is that we will support and help pupils to find a way through by both excellent teaching and providing amazing experiences where learning is fun and relevant to all needs.
The Drumbeat Values are:
Excellence, Resilience, Challenge, Success, Independence
The school website is https://www.drumbeatasd.org/website/home/439735
Drumbeat is currently supported by:
• An external organisation who provide onsite and remote support with a fixed contract until the end of the Autumn term 2022
Going forward - This procurement
This procurement encompasses a full outsource of the ICT service for the School to a single supplier.
Further details regarding timescales are noted below but in summary this is advertised as a maximum 5 year service with start and end dates as follows:
• Service start date - 17th December 2022
• Service end date - 16th December 2027
The companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include all equipment and service regarding ICT, including but not be limited to;
• strategic advice and direction to the School regarding ICT
• a core onsite term time service - 42 weeks
• remote monitoring and management 24x7x365
• service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 October 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
3 November 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Drumbeat School & ASD Service
Downham
BR1 5LE
Country
United Kingdom